How To Fix VF568 - Sending output did not work, please trigger it manually.

SAP Error Message - Details

• Message type: E = Error

• Message class: VF - Billing

• Message number: 568

• Message text: Sending output did not work, please trigger it manually.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VF568 - Sending output did not work, please trigger it manually. ?

  The SAP error message VF568 ("Sending output did not work, please trigger it manually") typically occurs in the context of output processing for billing documents. This error indicates that the system was unable to automatically send the output (such as invoices, credit memos, etc.) due to some issue in the output determination or processing.
  Causes:
  
  
  Output Type Configuration: The output type may not be correctly configured in the system. This includes settings related to the output condition records, access sequences, and output determination procedures.
  
  
  Missing Condition Records: There may be no condition records for the output type in the relevant configuration, which means the system cannot determine how to process the output.
  
  
  Output Medium Issues: The output medium (e.g., print, email, fax) may not be set up correctly or may be missing.
  
  
  Technical Issues: There could be technical issues such as problems with the spool request, printer settings, or email configuration.
  
  
  User Authorizations: The user may not have the necessary authorizations to trigger the output.
  
  
  Solutions:
  
  
  Check Output Type Configuration:
  
  Go to transaction code NACE to check the output type configuration for billing documents.
  Ensure that the output type is correctly defined and that the access sequence is set up properly.
  
  
  
  Maintain Condition Records:
  
  Use transaction code VV31 (for creating) or VV32 (for changing) to maintain condition records for the output type.
  Ensure that the necessary records exist for the relevant billing document type and customer.
  
  
  
  Verify Output Medium:
  
  Check the output medium settings in the output type configuration. Ensure that the correct medium (e.g., print, email) is selected and configured.
  
  
  
  Check Spool Requests:
  
  If the output is supposed to be printed, check the spool requests using transaction code SP01 to see if there are any errors or issues with the spool.
  
  
  
  Review User Authorizations:
  
  Ensure that the user has the necessary authorizations to trigger the output. This may involve checking roles and authorizations in transaction PFCG.
  
  
  
  Manual Triggering:
  
  As a temporary solution, you can manually trigger the output by going to the billing document and using the output function (e.g., using transaction VF02 to change the billing document and then triggering the output).
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  NACE: Output Types Configuration
  VV31/VV32: Maintain Output Condition Records
  VF02: Change Billing Document
  SP01: Spool Request Overview
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on output determination and configuration.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to the VF568 error.
  
  
  By following these steps, you should be able to identify the cause of the VF568 error and implement the necessary solutions to resolve it.