How To Fix VF208 - Automatic clearing of billing document &1 and canc. doc. &2 not poss.

SAP Error Message - Details

• Message type: E = Error

• Message class: VF - Billing

• Message number: 208

• Message text: Automatic clearing of billing document &1 and canc. doc. &2 not poss.

What causes this issue?

The system cannot clear billing documents and cancellation documents if,
for example<(>,<)> individual item updating is deactivated.

System Response

The billing document can be created.

How to fix this error?

The FI documents are cleared manually.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VF208 - Automatic clearing of billing document &1 and canc. doc. &2 not poss. ?

  The SAP error message VF208, which states "Automatic clearing of billing document &1 and canc. doc. &2 not possible," typically occurs in the context of billing document processing in SAP. This error indicates that the system is unable to automatically clear a billing document against its corresponding cancellation document. Here are the potential causes, solutions, and related information for this error:
  Causes:
  
  
  Inconsistent Document Status: The billing document or cancellation document may not be in a status that allows for automatic clearing. For example, if the billing document is already cleared or if the cancellation document is not fully processed.
  
  
  Different Company Codes: The billing document and the cancellation document may belong to different company codes, which prevents them from being cleared against each other.
  
  
  Currency Differences: If the billing document and cancellation document are in different currencies, automatic clearing may not be possible unless currency conversion is handled.
  
  
  Open Items: There may be open items or discrepancies in the accounts that prevent the clearing process.
  
  
  Configuration Issues: There may be configuration settings in the SAP system that affect the clearing process, such as settings related to document types or clearing rules.
  
  
  Solutions:
  
  
  Check Document Status: Verify the status of both the billing document and the cancellation document. Ensure that both documents are in a state that allows for clearing.
  
  
  Verify Company Codes: Ensure that both documents belong to the same company code. If they do not, you will need to handle them separately.
  
  
  Currency Check: Confirm that both documents are in the same currency. If they are not, consider converting one of the documents to match the other.
  
  
  Review Open Items: Check for any open items in the accounts that may be causing the issue. Resolve any discrepancies before attempting to clear the documents again.
  
  
  Configuration Review: Consult with your SAP configuration team to review the settings related to billing document clearing. Ensure that the necessary configurations are in place to allow for automatic clearing.
  
  
  Manual Clearing: If automatic clearing is not possible, consider manually clearing the documents through the appropriate transaction codes (e.g., F-32 for clearing open items).
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VF02 (Change Billing Document), VF03 (Display Billing Document), and F-32 (Clear Customer).
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  Documentation: Review SAP documentation on billing and clearing processes for a deeper understanding of how these processes work and any specific requirements.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in billing and finance processes within SAP.