How To Fix VF185 - Billing not possible because expense not yet accounted.

SAP Error Message - Details

• Message type: E = Error

• Message class: VF - Billing

• Message number: 185

• Message text: Billing not possible because expense not yet accounted.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VF185 - Billing not possible because expense not yet accounted. ?

  The SAP error message VF185, which states "Billing not possible because expense not yet accounted," typically occurs in the context of billing documents in SAP, particularly in the Sales and Distribution (SD) module. This error indicates that the system cannot create a billing document because the related expenses (costs) have not yet been posted or accounted for in the system.
  Cause:
  
  Unposted Expenses: The most common cause is that the expenses related to the sales order or delivery have not been posted to the financial accounting (FI) module. This can happen if the goods receipt or service entry sheet has not been processed.
  Incomplete Document Flow: If there are missing steps in the document flow (e.g., the delivery has not been fully processed or the goods have not been received), the system will prevent billing.
  Configuration Issues: There may be configuration settings in the system that require certain conditions to be met before billing can occur.
  Blocking Reasons: There could be specific blocking reasons set in the sales order or delivery that prevent billing.
  
  Solution:
  
  Check Document Flow: Review the document flow for the sales order or delivery. Ensure that all necessary documents (like goods receipts or service entry sheets) have been posted.
  Post Expenses: If expenses have not been posted, ensure that they are accounted for. This may involve posting a goods receipt or ensuring that all related invoices are processed.
  Review Configuration: Check the configuration settings in the SAP system to ensure that they align with your business processes. This may involve consulting with your SAP configuration team.
  Check for Blocking Reasons: Investigate if there are any blocking reasons in the sales order or delivery that need to be resolved before billing can proceed.
  Consult with Finance Team: If you are unsure about the status of expenses or postings, consult with your finance or accounting team to ensure that all necessary entries have been made.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as VF01 (Create Billing Document), VL02N (Change Outbound Delivery), or ME23N (Display Purchase Order) to check the status of related documents.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to view and post the required documents in the system.
  
  By following these steps, you should be able to identify the root cause of the VF185 error and take appropriate action to resolve it.