How To Fix VE560 - Manual output using output records

SAP Error Message - Details

• Message type: E = Error

• Message class: VE - Message ID for condition analysis

• Message number: 560

• Message text: Manual output using output records

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VE560 - Manual output using output records ?

  The SAP error message VE560, which states "Manual output using output records," typically occurs in the context of output determination in SAP, particularly when dealing with sales and distribution (SD) or logistics processes. This error indicates that the system is trying to process an output type that is not configured correctly or is not allowed for manual processing.
  Cause:
  
  Output Type Configuration: The output type may not be set up to allow manual processing. This can happen if the output type is configured to be generated automatically or if it is not assigned to the relevant document type.
  Output Condition Records: There may be missing or incorrect condition records for the output type, which can prevent the system from processing the output correctly.
  Document Status: The document (e.g., sales order, delivery) may be in a status that does not allow for manual output processing.
  User Authorizations: The user may not have the necessary authorizations to trigger manual outputs.
  
  Solution:
  
  
  Check Output Type Configuration:
  
  Go to transaction code NACE to check the output type configuration.
  Ensure that the output type is set up correctly for manual processing. Look for the "Processing routines" and ensure that the output type is allowed for manual processing.
  
  
  
  Review Condition Records:
  
  Use transaction code VV31 (for sales documents) or VV32 (for delivery documents) to check if the condition records for the output type are maintained correctly.
  Ensure that the necessary conditions are met for the output type to be triggered.
  
  
  
  Document Status:
  
  Check the status of the document you are trying to process. Ensure that it is in a state that allows for output processing (e.g., not in a closed or completed status).
  
  
  
  User Authorizations:
  
  Verify that the user has the necessary authorizations to perform manual output processing. This may involve checking roles and authorizations in transaction PFCG.
  
  
  
  Testing:
  
  After making the necessary changes, test the output processing again to see if the error persists.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  NACE: Output Types Configuration
  VV31/VV32: Maintain Output Condition Records
  VOTXN: Output Determination Procedure
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on output determination and configuration.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to the VE560 error.
  
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or functional team for further investigation, as they may have access to additional logs or system settings that could provide more insight into the problem.