How To Fix VBOB_MM_OB004 - Purchase order &1/&2 already has a reference to original batch &3

SAP Error Message - Details

• Message type: E = Error

• Message class: VBOB_MM_OB - Original Batch

• Message number: 004

• Message text: Purchase order &1/&2 already has a reference to original batch &3

What causes this issue?

An original batch has already been created for a purchase order item.
You have tried to create another original batch for the same purchase
order item.

System Response

The system displays an error message. You cannot assign more than one
original batch to a purchase order item.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VBOB_MM_OB004 - Purchase order &1/&2 already has a reference to original batch &3 ?

  The SAP error message VBOB_MM_OB004 indicates that a purchase order (PO) already has a reference to a specific original batch. This error typically occurs when you attempt to assign a batch that is already linked to another purchase order or when there is an attempt to create a new reference to a batch that is already in use.
  Cause:
  
  Batch Already Assigned: The batch you are trying to assign to the purchase order is already linked to another purchase order.
  Incorrect Batch Management: There may be issues with how batch management is configured or how batches are being handled in the system.
  Data Entry Error: There might be a mistake in the data entry process, such as trying to reference a batch that is not available for the current transaction.
  
  Solution:
  
  Check Existing References: Review the purchase order and check if the batch is already assigned to another order. You can do this by navigating to the batch management screen and checking the batch status.
  Use a Different Batch: If the batch is already in use, consider using a different batch that is not currently assigned to any purchase order.
  Review Batch Management Settings: Ensure that the batch management settings in your SAP system are configured correctly. This includes checking the configuration for batch determination and assignment.
  Consult with Your SAP Administrator: If you are unsure about the batch management settings or how to resolve the issue, consult with your SAP administrator or support team for assistance.
  Transaction Codes: Use transaction codes like ME23N (Display Purchase Order) or MMBE (Stock Overview) to check the status of the batch and its assignments.
  
  Related Information:
  
  Batch Management: Understand how batch management works in SAP, including how batches are created, assigned, and managed.
  SAP Documentation: Refer to SAP Help documentation for detailed information on batch management and error messages related to purchase orders.
  User Forums: Check SAP community forums or user groups for similar issues and solutions shared by other users.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.