How To Fix VARCHI001 - Document &1 (&2) not yet archived

SAP Error Message - Details

• Message type: E = Error

• Message class: VARCHI - Messages for Archiving (Insurance)

• Message number: 001

• Message text: Document &1 (&2) not yet archived

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VARCHI001 - Document &1 (&2) not yet archived ?

  The SAP error message VARCHI001 indicates that a document (identified by the document number and year) has not yet been archived. This message typically arises in scenarios where a user attempts to access or process a document that is expected to be archived but is still in the active database.
  Cause:
  
  
  Document Not Archived: The primary cause of this error is that the document in question has not been archived yet. This could be due to various reasons, such as:
  
  The archiving process has not been executed for that document type.
  The document is still within the retention period and has not reached the criteria for archiving.
  The archiving job may have failed or was not scheduled properly.
  
  
  
  Incorrect Document Number or Year: Sometimes, the error can occur if the document number or year provided is incorrect or does not exist in the system.
  
  
  Solution:
  
  
  Check Archiving Status:
  
  Verify if the document is eligible for archiving based on your organization's archiving policies.
  Check the archiving logs to see if there were any issues during the archiving process.
  
  
  
  Run Archiving Job:
  
  If the document is eligible for archiving but has not been archived, you may need to run the relevant archiving job for that document type. This can typically be done through transaction codes like SARA (Archive Administration) or specific transaction codes for the document type.
  
  
  
  Verify Document Details:
  
  Ensure that the document number and year you are trying to access are correct. You can do this by checking the document in the relevant application area (e.g., FI, MM, SD).
  
  
  
  Consult with Basis Team:
  
  If you suspect that the archiving job has failed or if there are issues with the archiving process, consult with your SAP Basis team to investigate further.
  
  
  
  Review Archiving Configuration:
  
  Ensure that the archiving configuration for the document type is set up correctly. This includes checking the archiving object and the associated settings.
  
  
  
  Related Information:
  
  Archiving Objects: Each document type in SAP has a corresponding archiving object that defines how and when documents can be archived.
  Transaction Codes: Familiarize yourself with transaction codes related to archiving, such as:
  
  SARA: Archive Administration
  SARI: Archive Information System
  SARE: Archive Explorer
  
  
  Documentation: Refer to SAP documentation or help guides for specific details on archiving processes and best practices.
  
  By following these steps, you should be able to resolve the VARCHI001 error and ensure that documents are archived appropriately in your SAP system.