How To Fix V2438 - Data of archived document &1 could not be determined

SAP Error Message - Details

• Message type: E = Error

• Message class: V2 - Kopierfunktionen der Verkaufsbelegbearbeitung

• Message number: 438

• Message text: Data of archived document &1 could not be determined

What causes this issue?

The data of the archived document could not be read from the archive.
This could be due to one of the following reasons:
No suitable information structures were defined for the archiving
object.
No suitable information structures were activated for the archiving
object.
The archived document is not readable via information structures.
The document is not in the archive.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use the description of the SAP data archiving concept to define the
steps. In doing so, answer the following questions:
Are there any information structures?
Do these information structures contain the correct fields?
Are the information structures activated?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message V2438 - Data of archived document &1 could not be determined ?

  The SAP error message V2438, which states "Data of archived document &1 could not be determined," typically occurs when the system is unable to retrieve data for a document that has been archived. This can happen for several reasons, and understanding the cause is essential for finding a solution.
  Causes:
  
  Document Archiving: The document in question has been archived, and the system cannot access the archived data due to missing or incorrect configuration.
  Archiving Object Configuration: The archiving object may not be properly configured, or the necessary settings for accessing archived documents may be missing.
  Authorization Issues: The user may not have the necessary authorizations to access archived documents.
  Database Issues: There may be issues with the database where the archived documents are stored, such as corruption or connectivity problems.
  Incorrect Document Number: The document number provided in the error message may be incorrect or does not exist in the archive.
  
  Solutions:
  
  
  Check Archiving Configuration:
  
  Ensure that the archiving object related to the document is correctly configured in the SAP system.
  Verify that the archiving process has been completed successfully and that the documents are indeed archived.
  
  
  
  Access Archived Data:
  
  Use transaction codes like SARA (Archive Administration) to check the status of archived documents and ensure that they can be accessed.
  If necessary, re-run the archiving process to ensure that all relevant documents are archived correctly.
  
  
  
  Authorization Check:
  
  Verify that the user encountering the error has the necessary authorizations to access archived documents. This may involve checking roles and permissions in the user profile.
  
  
  
  Database Integrity:
  
  Check the database for any issues that may prevent access to archived documents. This may involve working with your database administrator to ensure that the database is functioning correctly.
  
  
  
  Verify Document Number:
  
  Double-check the document number provided in the error message to ensure it is correct. If it is incorrect, provide the correct document number to retrieve the data.
  
  
  
  Consult SAP Notes:
  
  Look for relevant SAP Notes in the SAP Support Portal that may address this specific error message. SAP frequently updates its knowledge base with solutions to known issues.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SARA (for archiving), SARI (for reading archived data), and SARCH (for archiving object management).
  SAP Documentation: Review SAP documentation related to document archiving and retrieval processes for more detailed guidance.
  Support: If the issue persists after trying the above solutions, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to diagnose and resolve the V2438 error in your SAP system.