How To Fix V1632 - Do not change figures set to 0 date/cumulative qty set to 0 date manually

SAP Error Message - Details

• Message type: E = Error

• Message class: V1 - Verkaufsbelegbearbeitung

• Message number: 632

• Message text: Do not change figures set to 0 date/cumulative qty set to 0 date manually

What causes this issue?

The date at which figures are reset to zero (old &V1&, &V3&) or the
cumulative quantity set to zero (old &V2& &V3&) were changed in dialog
processing (not by the customer automatically scheduling a release).

System Response

The system issues a warning.

How to fix this error?

You should not change the dates on which figures are set to zero
manually because these dates will be transmitted in the release and can
therefore be seen by the customer as predefined.
The date at which figures are set to zero determines the
<DS:DE.GJKUN>fiscal year</> and the <DS:DE.VJKUN>previous year</> so
that an accidental entry could, in some circumstances, cause a fiscal
year change by mistake.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message V1632 - Do not change figures set to 0 date/cumulative qty set to 0 date manually ?

  The SAP error message V1632, which states "Do not change figures set to 0 date/cumulative qty set to 0 date manually," typically occurs in the context of sales and distribution (SD) or inventory management processes. This error is related to the handling of cumulative quantities and dates in the system, particularly when certain figures are set to zero.
  Cause:
  
  Manual Changes: The error is triggered when a user attempts to manually change figures that have been set to zero. This is often a safeguard to prevent inconsistencies in data, especially in cumulative quantities or dates that are critical for reporting and analysis.
  Data Integrity: SAP enforces rules to maintain data integrity. Changing these figures manually could lead to incorrect reporting or analysis, which is why the system restricts such actions.
  Configuration Settings: The system may be configured to prevent changes to certain fields once they have been set to zero, as part of business rules or best practices.
  
  Solution:
  
  Review Business Processes: Ensure that the business processes are aligned with the system's configuration. If manual changes are necessary, consider whether the process needs to be adjusted.
  Use Correct Transactions: Instead of manually changing the figures, use the appropriate SAP transactions or reports that allow for adjustments in a controlled manner.
  Consult Documentation: Check SAP documentation or your organization's internal guidelines for handling cumulative quantities and zero dates. There may be specific procedures in place for these scenarios.
  Authorization: Ensure that you have the necessary authorizations to make changes. If you believe a change is necessary, consult with your SAP administrator or support team.
  Technical Support: If the error persists and you believe it is not justified, consider reaching out to SAP support or your internal IT team for further investigation.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context on handling cumulative quantities and zero dates.
  Training: Ensure that users are trained on the implications of changing figures in SAP and the importance of maintaining data integrity.
  System Configuration: Review the configuration settings in your SAP system related to sales and distribution or inventory management to understand how they might be affecting this error.
  
  By following these steps, you should be able to address the V1632 error effectively while maintaining the integrity of your SAP data.