How To Fix V1302 - SD document & is not in the database or has been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: V1 - Verkaufsbelegbearbeitung

• Message number: 302

• Message text: SD document & is not in the database or has been archived

What causes this issue?

You get this message in the following situations:
The SD document you have specified does not exist. The document might
have been archived.
The system did not find a document header (VBAK) for an individual sales
requirement record (VBBE).
An inconsistency has occurred in the ERP system.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If the error occurs during the initial data provision in APO, there is
an inconsistency between the requirements and the SD documents in the
ERP system. You can use report SDRQCR21 to correct the inconsistency.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message V1302 - SD document & is not in the database or has been archived ?

  The SAP error message V1302 indicates that a Sales and Distribution (SD) document you are trying to access is either not present in the database or has been archived. This can occur for various reasons, and understanding the cause and potential solutions can help you resolve the issue.
  Causes of Error V1302
  
  
  Document Not Created: The document you are trying to access may not have been created or saved properly in the system.
  
  
  Document Deleted: The document may have been deleted by a user or through a system process.
  
  
  Document Archived: The document may have been archived as part of a data management process. SAP systems often archive older documents to improve performance and manage database size.
  
  
  Incorrect Document Number: The document number you are using may be incorrect or mistyped.
  
  
  Authorization Issues: You may not have the necessary authorizations to view the document, leading to the perception that it does not exist.
  
  
  Solutions to Error V1302
  
  
  Verify Document Number: Double-check the document number you are trying to access to ensure it is correct.
  
  
  Check Document Creation: Confirm that the document was created successfully. You can do this by checking the relevant transaction logs or by asking the user who created the document.
  
  
  Check Archive Status:
  
  Use transaction code SARA to check if the document has been archived.
  You can also use transaction SARI to view archived documents if you have the necessary permissions.
  
  
  
  Consult with IT or SAP Basis Team: If you suspect the document has been archived, consult with your IT or SAP Basis team to see if they can retrieve the archived document or provide more information.
  
  
  Authorization Check: Ensure that you have the necessary authorizations to access the document. You may need to contact your system administrator to verify your access rights.
  
  
  Use Alternative Reports: If the document is archived, you may need to use specific reports or transactions designed to access archived data.
  
  
  Related Information
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  VA03: Display Sales Order
  VF03: Display Billing Document
  SARA: Archive Administration
  SARI: Archive Information System
  
  
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. You can search the SAP Support Portal for relevant notes.
  
  
  Documentation: Review SAP documentation related to document management and archiving processes to understand how your organization handles these aspects.
  
  
  By following these steps, you should be able to diagnose and potentially resolve the V1302 error in your SAP system. If the issue persists, consider reaching out to SAP support for further assistance.