How To Fix V1189 - There are open quotations and open contracts for this sold-to party

SAP Error Message - Details

• Message type: E = Error

• Message class: V1 - Verkaufsbelegbearbeitung

• Message number: 189

• Message text: There are open quotations and open contracts for this sold-to party

What causes this issue?

Open customer quotations and open contracts with the same sold-to
party were found for the current sales and distribution document.

How to fix this error?

If you wish to know which quotations and contracts have the same
sold-to party, please choose the menu option <LS>Environment</> -->
<LS>List</> --> <LS>Quotation</> or <LS>Environment</> --> <LS>List</>
--> <LS>Contract</> in the overview screen.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message V1189 - There are open quotations and open contracts for this sold-to party ?

  The SAP error message V1189 indicates that there are open quotations and open contracts associated with a specific sold-to party. This error typically arises when you attempt to create a sales order for a customer who has existing open quotations or contracts that have not been resolved or completed.
  Cause:
  
  Open Quotations: The customer has one or more quotations that are still valid and have not been converted into sales orders.
  Open Contracts: There are existing contracts with the customer that have not been fully utilized or have remaining quantities.
  System Configuration: The system is configured to prevent the creation of new sales orders when there are open quotations or contracts to ensure that sales processes are managed correctly.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Open Quotations:
  
  Go to the transaction code VA23 (Display Quotation) and check for any open quotations for the sold-to party.
  If applicable, convert the quotation into a sales order using transaction code VA21 (Create Sales Order from Quotation).
  
  
  
  Review Open Contracts:
  
  Use transaction code VA43 (Display Contract) to check for any open contracts related to the sold-to party.
  If the contract is still valid and relevant, consider creating a sales order against the contract.
  
  
  
  Close or Delete Unnecessary Quotations/Contracts:
  
  If the open quotations or contracts are no longer needed, you may consider closing or deleting them, provided that this action is in line with your business processes and policies.
  
  
  
  Consult with Sales Team:
  
  Discuss with the sales team to understand the status of the quotations and contracts. They may have insights on whether to proceed with the existing documents or create a new sales order.
  
  
  
  System Configuration:
  
  If the business process allows for creating sales orders despite open quotations or contracts, you may need to adjust the system configuration. This should be done in consultation with your SAP administrator or functional consultant.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  VA23: Display Quotation
  VA21: Create Sales Order from Quotation
  VA43: Display Contract
  VA41: Create Sales Order from Contract
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  
  
  Documentation: Review SAP documentation related to sales order processing, quotations, and contracts for best practices and guidelines.
  
  
  By following these steps, you should be able to address the V1189 error and proceed with your sales order processing.