How To Fix UJB_EXCEPTION118 - BPF: Instance &1 cannot be archived since it is not Suspended/Finalized

SAP Error Message - Details

• Message type: E = Error

• Message class: UJB_EXCEPTION - BPC: BPF Message Class

• Message number: 118

• Message text: BPF: Instance &1 cannot be archived since it is not Suspended/Finalized

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message UJB_EXCEPTION118 - BPF: Instance &1 cannot be archived since it is not Suspended/Finalized ?

  The SAP error message UJB_EXCEPTION118 indicates that a Business Process Framework (BPF) instance cannot be archived because it is neither in a "Suspended" nor "Finalized" state. This error typically arises when attempting to archive a BPF instance that is still active or in a state that does not allow for archiving.
  Cause:
  The primary cause of this error is that the BPF instance you are trying to archive is still in progress or has not been completed. BPF instances must be in a specific state (either "Suspended" or "Finalized") to be eligible for archiving. If the instance is still active, it cannot be archived until it reaches one of these states.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check the Status of the BPF Instance:
  
  Navigate to the BPF instance in question and check its current status. You can do this through the SAP GUI or the relevant transaction code.
  
  
  
  Complete or Suspend the BPF Instance:
  
  If the instance is still active, you will need to either complete the process or suspend it. 
  To complete the instance, ensure that all necessary steps have been executed and that the process is finalized.
  If you need to suspend it, you can do so through the appropriate transaction or function in SAP.
  
  
  
  Retry Archiving:
  
  Once the BPF instance is either suspended or finalized, you can attempt to archive it again.
  
  
  
  Review Documentation:
  
  If you are unsure about the steps to complete or suspend the BPF instance, refer to the SAP documentation or help resources specific to your version of SAP.
  
  
  
  Consult with SAP Support:
  
  If you continue to experience issues or if the instance does not seem to be transitioning to the correct state, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  BPF States: Understanding the different states of a BPF instance (Active, Suspended, Finalized) is crucial for managing BPFs effectively.
  Archiving Process: Familiarize yourself with the archiving process in SAP, including prerequisites and the implications of archiving BPF instances.
  Transaction Codes: Common transaction codes related to BPF management include BPF, BPF1, and others depending on your specific SAP environment.
  
  By following these steps, you should be able to resolve the UJB_EXCEPTION118 error and successfully archive your BPF instance.