How To Fix UGMD040 - &1: &2 is still in use and cannot be deleted

UGMD040 - Overview

• Message type: E = Error

• Message class: UGMD - FIN Master Data: Messages

• Message number: 040

• Message text: &1: &2 is still in use and cannot be deleted

What causes this issue?

&V1& &V2& is used by &V3& &V4&, and therefore cannot be deleted.
Deletion is only possible when the characteristic value is no longer
used.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you want to delete &V1& &V2&, you must first change &V3& &V4& so that
&V1& &V2& is no longer used.
Note that further uses of &V1& &V2& may exist. That is, after you have
changed &V3& &V4&, the system may display yet another usage the next
time you attempt the deletion. Hence, make sure you eliminate all uses
of &V1& &V2&.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UGMD040 - &1: &2 is still in use and cannot be deleted ?

  The SAP error message UGMD040 indicates that a specific object (like a master data record, configuration, or other entity) cannot be deleted because it is still in use. This typically occurs in scenarios where the object is linked to other data or processes within the SAP system.
  
  Cause:
  
  Active References: The object you are trying to delete has active references in other parts of the system. For example, if you are trying to delete a material master record, it may still be linked to open purchase orders, sales orders, or stock levels.
  Dependencies: The object may have dependencies that prevent its deletion. For instance, if a cost center is assigned to a controlling area, it cannot be deleted until it is unassigned.
  User Authorizations: Sometimes, the user may not have the necessary authorizations to delete the object, leading to this error.
  
  
  Solution:
  
  Check Dependencies: Identify where the object is being used. You can use transaction codes