How To Fix UCR0253 - After deleting documents, perform reconciliation of totals records

SAP Error Message - Details

• Message type: E = Error

• Message class: UCR0 - Messages for Reporting of Transaction Data

• Message number: 253

• Message text: After deleting documents, perform reconciliation of totals records

What causes this issue?

You are deleting documents.
You defined your selection in such a way that it did NOT automatically
include all document line items. However, the system deletes only those
documents that are completely included in the selection.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Reconcile the totals records using the totals aggregated from the
documents. If necessary, reconstruct the totals records according to the
documents.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UCR0253 - After deleting documents, perform reconciliation of totals records ?

  The SAP error message UCR0253 indicates that after deleting documents, you need to perform a reconciliation of totals records. This error typically arises in the context of SAP's Financial Accounting (FI) or Controlling (CO) modules, particularly when dealing with document management and financial postings.
  Cause:
  The error occurs when there is a discrepancy between the totals records and the actual documents in the system. This can happen after documents are deleted, as the totals records may not have been updated to reflect the changes. The totals records are essential for ensuring that the financial data is accurate and consistent.
  Solution:
  To resolve the UCR0253 error, you should perform the following steps:
  
  
  Reconciliation of Totals Records:
  
  Use the transaction code S_ALR_87012357 or S_ALR_87012358 to access the reconciliation reports.
  Execute the reconciliation process to update the totals records based on the current state of the documents in the system.
  
  
  
  Check for Inconsistencies:
  
  Review the documents that were deleted to ensure that they were removed correctly and that there are no remaining references to them in the totals records.
  Use transaction codes like FB03 to display documents and verify their status.
  
  
  
  Run the Report for Totals Records:
  
  You can also run the report for totals records using transaction code S_ALR_87012357 to identify any inconsistencies and correct them.
  
  
  
  Consult SAP Notes:
  
  Check for any relevant SAP Notes that may address this specific error. SAP frequently releases updates and patches that can resolve known issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists after performing the above steps, consider reaching out to SAP support for further assistance. They can provide more specific guidance based on your system configuration and the nature of the error.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), S_ALR_87012357 (Reconciliation Report), and S_ALR_87012358 (Another Reconciliation Report).
  Documentation: Review SAP documentation related to document management and totals records to understand how they interact and the importance of maintaining consistency.
  User Roles: Ensure that you have the necessary permissions to perform document deletions and reconciliation processes, as these actions may be restricted based on user roles.
  
  By following these steps, you should be able to resolve the UCR0253 error and ensure that your totals records are accurate and up to date.