How To Fix TR628 - SAP entry missing in the system list

SAP Error Message - Details

• Message type: E = Error

• Message class: TR - Change and Transport System

• Message number: 628

• Message text: SAP entry missing in the system list

What causes this issue?

The SAP entry is missing in the system list.

System Response

The system cannot be upgraded.

How to fix this error?

Use Transaction SE06 to configure the Transport Organizer.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message TR628 - SAP entry missing in the system list ?

  The SAP error message TR628 ("SAP entry missing in the system list") typically occurs when there is an issue with the system landscape configuration in the Transport Management System (TMS). This error indicates that the system you are trying to access or perform a transport operation on is not recognized in the TMS configuration.
  Causes:
  
  Missing System Configuration: The system you are trying to work with is not included in the TMS configuration.
  Incorrect TMS Configuration: The TMS configuration may be incomplete or incorrectly set up.
  Transport Directory Issues: There may be issues with the transport directory or the transport routes.
  Authorization Issues: The user may not have the necessary authorizations to access the transport system.
  
  Solutions:
  
  
  Check TMS Configuration:
  
  Go to transaction STMS and check the system landscape configuration.
  Ensure that the system in question is listed in the TMS configuration.
  If it is missing, you may need to add it manually.
  
  
  
  Add Missing System:
  
  If the system is not listed, you can add it by using the TMS configuration tool.
  Use transaction STMS -> Overview -> Systems and then add the missing system.
  
  
  
  Check Transport Routes:
  
  Ensure that the transport routes are correctly defined and that the system is part of the correct transport layer.
  You can check this in the TMS configuration under Transport Routes.
  
  
  
  Check Transport Directory:
  
  Verify that the transport directory is correctly set up and accessible.
  Check the transport directory path in the system profile parameters.
  
  
  
  User Authorizations:
  
  Ensure that the user has the necessary authorizations to perform transport operations.
  Check the user roles and profiles to confirm that they have the required permissions.
  
  
  
  System Restart:
  
  In some cases, restarting the SAP system can help resolve temporary issues related to TMS.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  STMS: Transport Management System
  SE09: Transport Organizer
  SE10: Transport Organizer (for workbench requests)
  
  
  
  Documentation: Refer to SAP Help documentation for Transport Management System for detailed guidance on configuring and managing transport systems.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to TMS and the TR628 error.
  
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis team or reach out to SAP support for further assistance.