How To Fix SWR260 - Substitute found

SAP Error Message - Details

• Message type: E = Error

• Message class: SWR - Business Workflow: WAPI Interfaces

• Message number: 260

• Message text: Substitute found

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWR260 - Substitute found ?

  The SAP error message SWR260 ("Substitute found") typically occurs in the context of SAP Workflow. This message indicates that a substitute has been found for a user who is currently absent or unable to perform their tasks. This is part of the workflow management system in SAP, which allows for the delegation of tasks to other users when the primary user is unavailable.
  Cause:
  
  User Absence: The original user assigned to a task is on leave or otherwise unavailable.
  Substitution Settings: The system has been configured to allow for substitutes, and a substitute has been defined for the absent user.
  Workflow Configuration: The workflow may have been set up to automatically find substitutes based on certain criteria.
  
  Solution:
  
  Check Substitution Settings: Verify the substitution settings for the user in question. You can do this by navigating to the user’s profile in the SAP system and checking the substitution rules.
  Review Workflow Configuration: Ensure that the workflow is correctly configured to handle substitutes. This may involve checking the workflow definition and ensuring that it is set up to allow for substitutes.
  Communicate with the Substitute: If a substitute has been found, ensure that they are aware of their responsibilities and have the necessary access to complete the tasks.
  Adjust User Availability: If the original user is back from absence, ensure that their status is updated in the system to reflect their availability.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like SWI1 (Work Item Selection) to view work items and their statuses, or SWU3 (Automatic Workflow Customizing) to check workflow settings.
  Documentation: Refer to SAP Help documentation for detailed information on workflow management and substitution settings.
  User Training: Ensure that users are trained on how to set up and manage their substitutes effectively to avoid disruptions in workflow processes.
  
  If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting the SAP community for more specific guidance related to your system configuration.