How To Fix SWR256 - Substitute created

SAP Error Message - Details

• Message type: E = Error

• Message class: SWR - Business Workflow: WAPI Interfaces

• Message number: 256

• Message text: Substitute created

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWR256 - Substitute created ?

  The SAP error message SWR256 ("Substitute created") is not actually an error message but rather an informational message indicating that a substitute has been successfully created in the system. This message typically appears in the context of the SAP Workflow (SWR) environment when a user or administrator sets up a substitute for a workflow item.
  Cause:
  The message SWR256 is triggered when a user successfully creates a substitute for another user in the SAP system. This is often done to ensure that workflow items can be processed in the absence of the original user, such as during vacations or other absences.
  Solution:
  Since SWR256 is an informational message rather than an error, no specific action is required to resolve it. However, if you are looking to manage substitutes effectively, consider the following steps:
  
  
  Verify Substitute Settings: Ensure that the substitute has been set up correctly. You can check the substitute settings in the SAP GUI under the transaction code SWUS (Substitution Management).
  
  
  Review Workflow Items: If you are expecting certain workflow items to be processed by the substitute, verify that the workflow items are correctly routed to the substitute user.
  
  
  Monitor Workflow Performance: Keep an eye on the performance of workflows to ensure that substitutes are handling the workload as expected.
  
  
  Documentation: Maintain documentation of any substitutes created for future reference, especially if multiple users are involved.
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SWUS: Manage Substitutes
  SWI1: Work Item Selection
  SWI2_DI: Work Item Display
  
  
  
  Workflow Management: Understanding how workflows operate in SAP can help in managing substitutes effectively. Familiarize yourself with the workflow configuration and monitoring tools available in SAP.
  
  
  User Training: Ensure that users understand how to set up and manage substitutes, as well as the implications of doing so on workflow processes.
  
  
  If you encounter any issues beyond the informational message, it may be necessary to consult SAP support or your internal SAP team for further assistance.