How To Fix SWN089 - &1 records deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: SWN - WF Notif: Messages

• Message number: 089

• Message text: &1 records deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWN089 - &1 records deleted ?

  The SAP error message SWN089 indicates that a certain number of records have been deleted from the SAP system, specifically related to the SAP Workflow Notification (SWN) functionality. This message typically arises in the context of the SAP Business Workflow, particularly when dealing with notifications that are sent to users.
  Cause:
  The error message SWN089 can occur due to several reasons, including:
  
  Deletion of Workflow Instances: If workflow instances are deleted, the associated notifications may also be removed, leading to this message.
  Archiving: If the system is set up to archive old workflow notifications, this could result in the deletion of records.
  Manual Deletion: Users or administrators may have manually deleted notifications or workflow instances.
  System Cleanup Jobs: Scheduled jobs that clean up old or unnecessary data may also lead to the deletion of records.
  
  Solution:
  To address the SWN089 error message, consider the following steps:
  
  Check Workflow Instances: Review the workflow instances to see if they have been deleted or if there are any issues with the workflow configuration.
  Review Archiving Settings: If archiving is enabled, check the archiving settings to ensure they are configured correctly and that important notifications are not being deleted prematurely.
  Analyze Deletion Logs: Look into the system logs to identify when and why the records were deleted. This can provide insights into whether it was a manual action or part of a scheduled job.
  Adjust Cleanup Jobs: If system cleanup jobs are responsible for the deletions, consider adjusting their parameters to retain necessary records for a longer period.
  Consult Documentation: Refer to SAP documentation or support notes related to workflow notifications for any specific recommendations or known issues.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Selection - Frequency) to monitor and manage workflow instances.
  SAP Notes: Check SAP Notes related to SWN and workflow notifications for any patches or updates that may address known issues.
  System Monitoring: Implement monitoring for workflow notifications to catch issues early and prevent unexpected deletions.
  
  If the problem persists after following these steps, it may be beneficial to reach out to SAP support for further assistance.