How To Fix SWL160 - Error when determining the substitutions

SAP Error Message - Details

• Message type: E = Error

• Message class: SWL - WF: New User Interface Messages in Workflow (Client)

• Message number: 160

• Message text: Error when determining the substitutions

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWL160 - Error when determining the substitutions ?

  The SAP error message SWL160 typically occurs in the context of the SAP Workflow system when there is an issue with determining substitutions for a user. This can happen for various reasons, and understanding the cause and potential solutions can help resolve the issue.
  Cause of SWL160 Error
  
  
  No Substitution Defined: The user for whom the substitution is being determined may not have any active substitutions defined in the system.
  
  
  Invalid or Inactive Substitution: The substitution record may be invalid or inactive, meaning it cannot be used for the current workflow.
  
  
  Authorization Issues: The user may not have the necessary authorizations to view or access the substitution records.
  
  
  Date Range Issues: The substitution may be defined for a specific date range, and the current date may fall outside of that range.
  
  
  Technical Issues: There may be technical issues with the workflow configuration or the underlying database that prevent the system from retrieving the substitution information.
  
  
  Solutions
  
  
  Check Substitution Records:
  
  Go to the transaction code SWUS (Substitution Management) and check if there are any active substitutions for the user in question.
  Ensure that the substitution is correctly defined and active.
  
  
  
  Verify Date Ranges:
  
  Ensure that the date range for the substitution is valid and includes the current date.
  
  
  
  Review Authorizations:
  
  Check if the user has the necessary authorizations to access substitution records. This can be done by reviewing the user's roles and authorizations in the system.
  
  
  
  Check Workflow Configuration:
  
  Review the workflow configuration to ensure that it is set up correctly and that there are no issues with the workflow definition.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates that resolve known issues.
  
  
  
  Debugging:
  
  If the issue persists, consider debugging the workflow to identify where the error is occurring. This may require technical expertise.
  
  
  
  Contact SAP Support:
  
  If none of the above solutions work, consider reaching out to SAP Support for further assistance. Provide them with the error message details and any relevant logs.
  
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWUS (Substitution Management) and SWI1 (Work Item Selection) for managing workflows and substitutions.
  Documentation: Review SAP documentation related to workflow management and substitutions for best practices and troubleshooting tips.
  User Training: Ensure that users are trained on how to set up and manage their substitutions effectively to avoid issues in the future.
  
  By following these steps, you should be able to identify and resolve the SWL160 error in SAP.