How To Fix SWF_RUN811 - External process &1 of type &2 is not assigned to the work item

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_RUN - Workflow Runtime System

• Message number: 811

• Message text: External process &1 of type &2 is not assigned to the work item

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_RUN811 - External process &1 of type &2 is not assigned to the work item ?

  The SAP error message SWF_RUN811 indicates that an external process (such as a background job or an external application) is not properly assigned to a work item in the workflow. This can occur in SAP Business Workflow when the system is unable to find the necessary association between the work item and the external process that is supposed to handle it.
  Cause:
  
  Missing Assignment: The external process is not correctly assigned to the work item in the workflow definition.
  Configuration Issues: There may be configuration issues in the workflow settings or the external process settings.
  Incorrect Workflow Definition: The workflow definition may not be set up correctly to handle the external process.
  Authorization Issues: The user or system may not have the necessary authorizations to access the external process.
  Technical Errors: There could be technical errors in the system that prevent the assignment from being recognized.
  
  Solution:
  
  Check Workflow Definition: Review the workflow definition to ensure that the external process is correctly assigned to the work item. You can do this using transaction code SWDD (Workflow Builder).
  Verify External Process Configuration: Ensure that the external process is correctly configured and that it is capable of handling the work item.
  Check for Missing Links: Look for any missing links or incorrect settings in the workflow that might prevent the assignment from being recognized.
  Review Authorizations: Ensure that the user or system has the necessary authorizations to access the external process.
  Debugging: If the issue persists, consider debugging the workflow to identify where the assignment is failing. You can use transaction SWI1 (Work Item Selection) to analyze the work items and their statuses.
  Consult Documentation: Refer to SAP documentation or support notes related to the specific version of SAP you are using for any known issues or additional troubleshooting steps.
  
  Related Information:
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SWI2_FREQ: Work Item Selection for Recurrent Work Items
  
  
  SAP Notes: Check SAP Notes for any specific issues related to the error message SWF_RUN811.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  If the problem persists after following these steps, it may be beneficial to reach out to SAP support for further assistance.