How To Fix SWF_GP_RUN018 - Error accepting activity &1 by user &2

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_GP_RUN - Guided Procedures Runtime

• Message number: 018

• Message text: Error accepting activity &1 by user &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_GP_RUN018 - Error accepting activity &1 by user &2 ?

  The SAP error message SWF_GP_RUN018 indicates that there is an issue with a user trying to accept a workflow activity. The message typically reads: "Error accepting activity &1 by user &2," where &1 represents the activity ID and &2 represents the user ID.
  Cause:
  This error can occur due to several reasons, including:
  
  
  Authorization Issues: The user may not have the necessary authorizations to accept the workflow activity. This is the most common cause of this error.
  
  
  Workflow Status: The workflow might be in a status that does not allow the user to accept the activity. For example, if the workflow is already completed or has been canceled.
  
  
  Technical Issues: There could be technical issues in the SAP system, such as database locks or inconsistencies in the workflow instance.
  
  
  User Lock: The user might be locked or inactive in the system, preventing them from performing any actions.
  
  
  Solution:
  To resolve the SWF_GP_RUN018 error, you can take the following steps:
  
  
  Check Authorizations:
  
  Verify that the user has the necessary authorizations to accept the workflow activity. This can be done by checking the user's roles and profiles in transaction PFCG or using transaction SU53 to analyze authorization failures.
  
  
  
  Review Workflow Status:
  
  Check the status of the workflow instance using transaction SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Overview). Ensure that the workflow is in a state that allows the user to accept the activity.
  
  
  
  Technical Checks:
  
  Look for any technical issues in the system. Check for locks in the database or any inconsistencies in the workflow instance. You can use transaction SM12 to check for locks and SM21 for system logs.
  
  
  
  User Status:
  
  Ensure that the user is not locked or inactive. You can check the user status in transaction SU01.
  
  
  
  Workflow Logs:
  
  Review the workflow logs for any additional error messages or information that might provide more context about the issue. You can access workflow logs using transaction SWI1 or SWI2.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP Basis or Workflow team for further assistance. They may need to analyze the workflow configuration or system settings.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SWI1: Work Item Selection
  SWI2_FREQ: Work Item Overview
  PFCG: Role Maintenance
  SU01: User Maintenance
  SM12: Display and Delete Locks
  SM21: System Log
  
  
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional troubleshooting steps.
  
  
  By following these steps, you should be able to identify and resolve the cause of the SWF_GP_RUN018 error in your SAP system.