How To Fix SWF_GP_DEF165 - Error when undoing the change lock for ST '&1'

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_GP_DEF - Guided Procedures Import

• Message number: 165

• Message text: Error when undoing the change lock for ST '&1'

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_GP_DEF165 - Error when undoing the change lock for ST '&1' ?

  The SAP error message SWF_GP_DEF165 typically occurs in the context of workflow management, particularly when there is an issue with undoing a change lock for a specific workflow task (indicated by ST '&1'). This error can arise due to various reasons, including issues with the workflow definition, inconsistencies in the workflow instance, or problems with the underlying database.
  Cause:
  
  Change Lock Issues: The error may indicate that the system is unable to release a change lock on a workflow task, possibly due to it being held by another process or user.
  Workflow Definition Problems: There may be inconsistencies or errors in the workflow definition that prevent the system from processing the undo operation.
  Database Locking: The database may have locks that are preventing the operation from completing successfully.
  Authorization Issues: The user attempting to undo the change lock may not have the necessary authorizations to perform this action.
  
  Solution:
  
  Check for Active Locks: Use transaction codes like SM12 to check for any active locks on the workflow task. If you find locks that are not needed, you can release them.
  Review Workflow Definition: Ensure that the workflow definition is correct and does not contain any errors. You can use transaction SWDD to check and modify the workflow definition.
  Check for Database Locks: Use transaction SM21 to check the system log for any database-related issues or locks that might be affecting the workflow.
  User Authorizations: Verify that the user has the necessary authorizations to perform the undo operation. You can check this in transaction SU53 or by consulting with your security team.
  Restart Workflow: If the issue persists, consider restarting the workflow or the relevant background jobs that may be holding locks.
  Consult SAP Notes: Check the SAP Support Portal for any relevant notes or patches that may address this specific error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWI1 (Work Item Selection), SWI2_FREQ (Work Item Selection with Frequency), and SWDD (Workflow Builder).
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  SAP Support: If the problem persists and you cannot find a resolution, consider reaching out to SAP Support for assistance.
  
  By following these steps, you should be able to diagnose and resolve the SWF_GP_DEF165 error effectively.