How To Fix SWF_GP_DEF061 - No agent defined

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_GP_DEF - Guided Procedures Import

• Message number: 061

• Message text: No agent defined

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_GP_DEF061 - No agent defined ?

  The SAP error message SWF_GP_DEF061 ("No agent defined") typically occurs in the context of SAP Workflow when the system is unable to find a suitable agent to execute a task or workflow step. This can happen for various reasons, and understanding the cause is essential for resolving the issue.
  Causes:
  
  
  Missing Agent Assignment: The workflow task does not have an agent assigned to it. This can happen if the task is not properly configured or if the agent assignment is missing in the workflow definition.
  
  
  Incorrect Workflow Configuration: The workflow may not be configured correctly, leading to the inability to determine who should execute the task.
  
  
  User or Role Issues: The user or role that is supposed to be assigned as an agent may not exist, or there may be issues with user authorizations.
  
  
  Organizational Structure Changes: Changes in the organizational structure (like changes in positions or roles) may lead to the agent not being found.
  
  
  Workflow Versioning: If there are multiple versions of a workflow, the system might be referencing an outdated version that does not have the correct agent assignments.
  
  
  Solutions:
  
  
  Check Workflow Definition: Review the workflow definition in the SAP Business Workflow (transaction SWDD) to ensure that agents are correctly assigned to the relevant tasks.
  
  
  Assign Agents: If no agents are assigned, you can assign them directly in the workflow definition or use the transaction SWA1 (for agent assignment) to define the agents for the workflow tasks.
  
  
  Review User and Role Assignments: Ensure that the users or roles that are supposed to be assigned as agents exist and have the necessary authorizations.
  
  
  Check Organizational Structure: Verify that the organizational structure is correctly set up and that the relevant positions or roles are still valid.
  
  
  Test Workflow: After making changes, test the workflow to ensure that the issue is resolved. You can use transaction SWI1 to monitor workflow instances and check for errors.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on configuring agents in workflows.
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWA1: Maintain Agent Assignment
  SWI1: Work Item Selection
  SWI2_FREQ: Work Item Selection with Frequency
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  
  Workflow Monitoring: Use transaction SWI1 or SWI2 to monitor workflow instances and identify where the error is occurring.
  
  
  By following these steps, you should be able to identify the cause of the SWF_GP_DEF061 error and implement a solution to resolve it.