How To Fix SWF_FLEX_RUN101 - E-mail template &1 for outcome &2 is found and registered for send

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_RUN - Workflow: Runtime Errors

• Message number: 101

• Message text: E-mail template &1 for outcome &2 is found and registered for send

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_RUN101 - E-mail template &1 for outcome &2 is found and registered for send ?

  The SAP error message SWF_FLEX_RUN101 typically indicates that there is an issue related to the email template configuration in the context of workflow management. This error occurs when the system is trying to send an email notification as part of a workflow process, but it encounters a problem with the email template associated with a specific outcome.
  Cause:
  
  Missing Email Template: The specified email template for the workflow outcome is not found or is not properly configured in the system.
  Incorrect Template Configuration: The email template may exist but could have issues such as incorrect syntax, missing fields, or other configuration problems.
  Authorization Issues: The user or process may not have the necessary authorizations to access the email template.
  Workflow Configuration Issues: There may be issues in the workflow configuration itself, such as incorrect outcome definitions or missing links to the email template.
  
  Solution:
  
  
  Check Email Template Configuration:
  
  Go to the transaction code for workflow templates (e.g., SWDD) and verify that the email template for the specified outcome is correctly defined.
  Ensure that the template exists and is active.
  
  
  
  Review Template Content:
  
  Open the email template and check for any syntax errors or missing fields that could cause the template to fail during processing.
  Ensure that all placeholders in the template are correctly defined and that the template is complete.
  
  
  
  Verify Workflow Configuration:
  
  Check the workflow definition to ensure that the outcome is correctly linked to the email template.
  Make sure that the workflow is properly activated and that all necessary components are in place.
  
  
  
  Check Authorizations:
  
  Ensure that the user or process executing the workflow has the necessary authorizations to access and send emails using the specified template.
  
  
  
  Test the Email Sending:
  
  If possible, test the email sending functionality separately to ensure that the email server and configuration are working correctly.
  
  
  
  Consult SAP Documentation:
  
  Refer to SAP documentation or support notes related to workflow and email templates for any specific guidance or known issues.
  
  
  
  Related Information:
  
  Transaction Codes: SWDD (Workflow Builder), SWI1 (Work Item Selection), SWI2_FREQ (Work Item Selection - Frequency), SOST (Send Requests).
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to email templates and workflows.
  Workflow Logs: Use transaction SWI1 to check the workflow logs for more detailed error messages that can provide additional context for troubleshooting.
  
  By following these steps, you should be able to identify and resolve the issue related to the SWF_FLEX_RUN101 error message in SAP.