How To Fix SWF_FLEX_DEF101 - Local principal group '&1' for step '&2' is not defined in workflow

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_DEF -

• Message number: 101

• Message text: Local principal group '&1' for step '&2' is not defined in workflow

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_DEF101 - Local principal group '&1' for step '&2' is not defined in workflow ?

  The SAP error message SWF_FLEX_DEF101 indicates that there is an issue with the configuration of a workflow in SAP. Specifically, it means that the local principal group defined for a particular step in the workflow is not recognized or defined in the system. This can occur for various reasons, such as misconfiguration or missing entries in the workflow definition.
  Cause:
  
  Missing Principal Group: The principal group specified for the workflow step does not exist in the system.
  Incorrect Configuration: The workflow might be incorrectly configured, leading to references to non-existent groups.
  Transport Issues: If the workflow was transported from one system to another, the principal group may not have been included in the transport.
  Changes in User Roles: Changes in user roles or authorizations may lead to the principal group being removed or altered.
  
  Solution:
  
  
  Check Workflow Definition:
  
  Go to the workflow definition in transaction SWDD (Workflow Builder).
  Locate the step mentioned in the error message and check the principal group assigned to it.
  Ensure that the principal group is correctly defined and exists in the system.
  
  
  
  Define the Principal Group:
  
  If the principal group does not exist, you can create it using transaction PFCG (Role Maintenance) or through the relevant configuration settings.
  Ensure that the group has the necessary authorizations and is properly assigned to the relevant users.
  
  
  
  Adjust Workflow Configuration:
  
  If the principal group is not needed, consider removing it from the workflow step or replacing it with a valid group.
  Save and activate the workflow after making changes.
  
  
  
  Transport Considerations:
  
  If the workflow was transported, ensure that all necessary objects, including the principal group, were included in the transport request.
  Check the transport logs for any issues during the transport process.
  
  
  
  Testing:
  
  After making the necessary changes, test the workflow to ensure that it functions correctly without generating the error.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  PFCG: Role Maintenance
  SWI1: Work Item Selection
  
  
  Documentation: Refer to SAP Help documentation for workflows and principal groups for more detailed guidance on configuration and troubleshooting.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  By following these steps, you should be able to resolve the SWF_FLEX_DEF101 error and ensure that your workflow operates as intended.