How To Fix SWF_FLEX_DEF072 - Define detailed data for item '&1' or delete it

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_DEF -

• Message number: 072

• Message text: Define detailed data for item '&1' or delete it

What causes this issue?

A reusable unit consists of general data like name or description AND
specific data for:
Activity
Condition
Agent rule
Without any detail information a reusable unit can't be used.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Click on name (link) to maintain detail information for this item.
If you don't need it anymore you can also delete it.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_DEF072 - Define detailed data for item '&1' or delete it ?

  The SAP error message SWF_FLEX_DEF072 typically occurs in the context of workflow management, particularly when dealing with flexible workflow definitions. This error indicates that there is an issue with a specific item in the workflow definition that requires further configuration or removal.
  Cause:
  The error message "Define detailed data for item '&1' or delete it" suggests that the workflow item identified by '&1' is incomplete or improperly defined. This could be due to several reasons, such as:
  
  Missing Configuration: The item may not have all the necessary details filled out, such as conditions, actions, or other required parameters.
  Deleted or Inactive Objects: The item may reference objects (like tasks or events) that have been deleted or are inactive.
  Incorrect Data: There may be incorrect or inconsistent data associated with the item that prevents it from being processed correctly.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Workflow Definition:
  
  Go to the workflow definition in the SAP system where the error occurred.
  Identify the item referenced by '&1' in the error message.
  
  
  
  Complete the Configuration:
  
  Ensure that all required fields and parameters for the item are filled out correctly.
  If the item is supposed to have specific conditions or actions, make sure they are defined.
  
  
  
  Validate Object References:
  
  Check if the item references any tasks, events, or other objects that may have been deleted or are inactive.
  If necessary, reassign or recreate the missing objects.
  
  
  
  Delete the Item:
  
  If the item is not needed or cannot be configured correctly, consider deleting it from the workflow definition.
  
  
  
  Test the Workflow:
  
  After making the necessary changes, test the workflow to ensure that it functions correctly without errors.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like SWDD (Workflow Builder) to access and modify workflow definitions.
  Documentation: Refer to SAP documentation or help resources for detailed guidance on configuring workflows and handling specific error messages.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error.
  
  By following these steps, you should be able to resolve the SWF_FLEX_DEF072 error and ensure that your workflow is properly configured.