How To Fix SWF_CCMS206 - Process instances without definition exist

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_CCMS - CCMS: Monitoring

• Message number: 206

• Message text: Process instances without definition exist

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_CCMS206 - Process instances without definition exist ?

  The SAP error message SWF_CCMS206 indicates that there are process instances in the system that do not have a corresponding definition. This typically occurs in the context of SAP Workflow, where a workflow instance is created but the workflow definition it is based on is either missing, deleted, or not activated.
  Cause:
  
  Deleted Workflow Definition: The workflow definition that the process instance is based on has been deleted from the system.
  Inactive Workflow Definition: The workflow definition exists but is not activated.
  Transport Issues: If the workflow definition was transported from one system to another, it may not have been transported correctly, leading to inconsistencies.
  System Errors: There may be system errors or inconsistencies in the database that prevent the workflow definition from being recognized.
  
  Solution:
  
  
  Check Workflow Definitions:
  
  Go to transaction code SWDD (Workflow Builder) and check if the workflow definition exists and is active.
  If it is inactive, activate it.
  
  
  
  Recreate or Restore Workflow Definitions:
  
  If the workflow definition has been deleted, you may need to recreate it or restore it from a backup if available.
  
  
  
  Transport Workflow Definitions:
  
  If the issue is due to transport, ensure that the workflow definitions are correctly transported to the target system. You may need to re-transport the relevant objects.
  
  
  
  Delete Orphaned Instances:
  
  If the process instances are no longer needed, you can delete them using transaction code SWI1 (Work Item Selection) or SWI2_DIAG (Work Item Diagnosis) to identify and delete orphaned instances.
  
  
  
  Check for System Errors:
  
  Review system logs (transaction SLG1) for any errors related to workflow processing that might provide additional context.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SWI2_DIAG: Work Item Diagnosis
  SLG1: Application Log
  
  
  
  SAP Documentation: Refer to the official SAP Help Portal for detailed documentation on workflow management and troubleshooting.
  
  
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  
  By following these steps, you should be able to resolve the SWF_CCMS206 error and ensure that your workflow instances are properly defined and managed.