How To Fix SWF_CCMS205 - Process instances without definition & exist

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_CCMS - CCMS: Monitoring

• Message number: 205

• Message text: Process instances without definition & exist

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_CCMS205 - Process instances without definition & exist ?

  The SAP error message SWF_CCMS205 indicates that there are process instances in the SAP system that do not have a corresponding definition. This typically occurs in the context of SAP Workflow, where a workflow instance is created but the definition for that workflow is missing or has been deleted.
  Cause:
  
  Deleted Workflow Definition: The workflow definition that the process instance was based on has been deleted or is no longer available in the system.
  Transport Issues: If the workflow definitions were transported from one system to another (e.g., from development to production), there may have been issues during the transport process that resulted in missing definitions.
  System Upgrades or Changes: Changes in the system, such as upgrades or modifications, may have led to inconsistencies in the workflow definitions.
  Manual Deletion: A user may have manually deleted the workflow definition without considering the existing instances.
  
  Solution:
  
  Check Workflow Definitions: Verify if the workflow definition exists in the system. You can do this by navigating to the Workflow Builder (transaction code SWDD) and checking if the relevant workflow is present.
  Recreate the Workflow Definition: If the workflow definition is missing, you may need to recreate it. Ensure that the new definition matches the original in terms of structure and logic.
  Delete Orphaned Instances: If the workflow definition cannot be restored, you may need to delete the orphaned process instances. This can be done using transaction code SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Selection - Frequency).
  Transport Workflow Definitions: If the issue arose due to transport problems, ensure that all necessary workflow definitions are included in the transport request and re-transport them.
  Check for System Consistency: Run consistency checks in the system to identify any other potential issues related to workflows. You can use transaction SWI1 to check for inconsistencies.
  
  Related Information:
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SWI2_FREQ: Work Item Selection - Frequency
  SWI2_DURA: Work Item Selection - Duration
  
  
  SAP Notes: Check SAP Notes related to workflow issues for any specific patches or updates that may address this error.
  Documentation: Refer to SAP Help documentation for workflows to understand the structure and management of workflows better.
  
  Preventive Measures:
  
  Regularly monitor workflow definitions and instances to ensure consistency.
  Implement a change management process for workflows to avoid accidental deletions.
  Document workflow definitions and their dependencies to facilitate easier recovery in case of issues.
  
  By following these steps, you should be able to resolve the SWF_CCMS205 error and prevent it from occurring in the future.