How To Fix SWF_ADMIN007 - Select 'Top-Level Work Items Only' to delete consistently

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_ADMIN - Workflow: Administration

• Message number: 007

• Message text: Select 'Top-Level Work Items Only' to delete consistently

What causes this issue?

You have deselected the 'Only Top-Level Work Items' against the default
recommendation.

System Response

With this setting it is possible to deleted individual steps from
processes. This only makes sense in exceptional cases as the process
isntance, that is, the top-level work items with all directly and
indirectly dependent work items represents a unit that is to be
considered whole. Breaking up the unit can have serious consequences.
This would mean that deleting final work items would affect workflows
that are still open. In the worst case, they could no longer be
processed or the workflow log would no longer display them. The damage
would be irreparable.

How to fix this error?

If you do not want to proceed intentionally against the recommendation,
select the 'Top-Level Work Items Only' checkbox.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_ADMIN007 - Select 'Top-Level Work Items Only' to delete consistently ?

  The SAP error message SWF_ADMIN007 typically occurs in the context of workflow administration when you are trying to delete work items from the workflow management system. The message indicates that you need to select the option for "Top-Level Work Items Only" to ensure that the deletion process is consistent and does not lead to orphaned work items or inconsistencies in the workflow.
  Cause:
  The error arises because the system requires you to focus on top-level work items when performing deletion operations. Top-level work items are those that are not dependent on other work items, meaning they are the primary items in a workflow hierarchy. If you attempt to delete work items that are not top-level, it can lead to issues in the workflow structure.
  Solution:
  To resolve the SWF_ADMIN007 error, follow these steps:
  
  
  Access the Workflow Administration Transaction:
  
  Go to transaction code SWF_ADMIN in your SAP system.
  
  
  
  Select the Appropriate Option:
  
  Look for the option labeled "Top-Level Work Items Only". This option is usually a checkbox or a radio button in the interface.
  Ensure that this option is selected before you attempt to delete any work items.
  
  
  
  Perform the Deletion:
  
  After selecting the "Top-Level Work Items Only" option, proceed with the deletion of the work items. The system should allow you to delete them without generating the error.
  
  
  
  Check for Dependencies:
  
  If you still encounter issues, check if there are any dependencies or child work items associated with the work items you are trying to delete. You may need to resolve these dependencies first.
  
  
  
  Related Information:
  
  Workflow Management: Understanding the structure of workflows in SAP is crucial. Familiarize yourself with concepts like work item hierarchy, dependencies, and the overall workflow lifecycle.
  Transaction Codes: Besides SWF_ADMIN, other relevant transaction codes include SWI1 (Work Item Selection), SWI2_FREQ (Work Item Selection with Frequency), and SWI6 (Work Item Overview).
  SAP Notes: Check SAP Notes for any updates or specific fixes related to workflow management and the SWF_ADMIN007 error. SAP Notes can provide additional context or solutions based on the version of SAP you are using.
  
  By following these steps and understanding the context of the error, you should be able to resolve the SWF_ADMIN007 message effectively.