How To Fix /SRMSMC/S3Q_EXT004 - Changes are in approval; editing is currently not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: /SRMSMC/S3Q_EXT -

• Message number: 004

• Message text: Changes are in approval; editing is currently not possible

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SRMSMC/S3Q_EXT004 - Changes are in approval; editing is currently not possible ?

  The SAP error message /SRMSMC/S3Q_EXT004 Changes are in approval; editing is currently not possible typically occurs in the context of SAP Supplier Relationship Management (SRM) or similar modules where changes to certain documents or data are subject to an approval process. This message indicates that the changes you are trying to make are currently under review and cannot be edited until the approval process is completed.
  Cause:
  
  Pending Approval: The changes you made to a document (like a purchase order, contract, or requisition) are awaiting approval from designated approvers.
  Workflow Status: The document is in a workflow state that restricts editing until the approval is finalized.
  User Permissions: The user may not have the necessary permissions to edit documents that are in an approval state.
  
  Solution:
  
  Wait for Approval: The simplest solution is to wait until the approval process is completed. Once the changes are approved, you should be able to edit the document again.
  Check Workflow Status: You can check the status of the workflow to see who the approvers are and if there are any issues causing delays.
  Contact Approvers: If the approval is taking longer than expected, you may want to contact the approvers to expedite the process.
  Review Permissions: Ensure that you have the necessary permissions to edit documents in the approval process. If not, contact your SAP administrator to adjust your user roles.
  Use Alternative Options: If immediate changes are necessary, consider creating a new document or request that does not interfere with the approval process of the existing document.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Workflow Monitoring: Use transaction codes like SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Overview) to monitor and manage workflows.
  Documentation: Refer to SAP documentation for SRM or the specific module you are working with for more details on approval processes and workflows.
  User Training: Ensure that users are trained on the approval process and understand how to manage documents within the system.
  
  If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting with an SAP expert.