How To Fix /SRMSMC/FND_MD_PARTY018 - Employee &1 does not exist or is not authorized as activity participant

SAP Error Message - Details

• Message type: E = Error

• Message class: /SRMSMC/FND_MD_PARTY -

• Message number: 018

• Message text: Employee &1 does not exist or is not authorized as activity participant

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SRMSMC/FND_MD_PARTY018 - Employee &1 does not exist or is not authorized as activity participant ?

  The SAP error message /SRMSMC/FND_MD_PARTY018 indicates that the system cannot find the specified employee (represented by &1) or that the employee is not authorized to participate in the activity you are trying to perform. This error typically occurs in the context of SAP Supplier Relationship Management (SRM) or similar modules where user roles and authorizations are critical for processing activities.
  Causes:
  
  Non-Existent Employee: The employee ID provided does not exist in the system.
  Authorization Issues: The employee exists but does not have the necessary authorizations to participate in the activity.
  Incorrect Role Assignment: The employee may not have the correct role assigned that allows them to perform the required actions.
  Data Synchronization Issues: There may be a delay or issue in data synchronization between different systems (e.g., between SAP ERP and SAP SRM).
  Inactive User: The employee record may be inactive or locked in the system.
  
  Solutions:
  
  Verify Employee ID: Check if the employee ID is correct and exists in the system. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Check Authorizations: Ensure that the employee has the necessary authorizations to perform the activity. This can be checked using transaction SU53 to analyze authorization failures.
  Role Assignment: Verify that the employee has the correct roles assigned. You can check this in the user profile using transaction SU01 (User Maintenance).
  Activate User: If the employee is inactive, you may need to activate their user account or unlock it if it is locked.
  Data Synchronization: If there are multiple systems involved, ensure that data synchronization is functioning correctly. You may need to run synchronization jobs or check for errors in the middleware.
  Consult with Security Team: If you are unsure about the authorization settings, consult with your SAP security team to ensure that the employee has the correct roles and permissions.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SU01, SU53, PA20, and PA30 for user and employee management.
  Authorization Objects: Understand the relevant authorization objects that govern access to activities in your SAP environment.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address known issues.
  Documentation: Review SAP documentation for SRM or the specific module you are working with to understand the role and authorization requirements.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.