How To Fix /SPE/CRM_MONITOR_QUO006 - The purchase req. quantity was decreased after the RFQ &1 was issued

SAP Error Message - Details

• Message type: E = Error

• Message class: /SPE/CRM_MONITOR_QUO -

• Message number: 006

• Message text: The purchase req. quantity was decreased after the RFQ &1 was issued

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SPE/CRM_MONITOR_QUO006 - The purchase req. quantity was decreased after the RFQ &1 was issued ?

  The SAP error message /SPE/CRM_MONITOR_QUO006 indicates that there is a discrepancy between the quantity specified in a purchase requisition and the quantity that was originally issued in a Request for Quotation (RFQ). This typically occurs when the quantity of the purchase requisition is reduced after the RFQ has already been sent out to suppliers.
  Cause:
  
  Change in Requirements: The quantity of the purchase requisition was reduced due to a change in business requirements or project needs.
  System Configuration: There may be settings in the system that do not allow for changes to be made to the purchase requisition after an RFQ has been issued.
  Data Entry Error: A user may have inadvertently changed the quantity in the purchase requisition without considering the impact on the RFQ.
  
  Solution:
  
  Review the Purchase Requisition: Check the details of the purchase requisition and the RFQ to understand the changes made. Ensure that the new quantity is valid and necessary.
  Adjust the RFQ: If the purchase requisition quantity has been legitimately reduced, you may need to adjust the RFQ accordingly. This can involve:
  
  Creating a new RFQ with the updated quantity.
  Modifying the existing RFQ if the system allows it.
  
  
  Consult with Stakeholders: Discuss with relevant stakeholders (e.g., procurement team, project managers) to confirm that the change in quantity is acceptable and to determine the next steps.
  System Configuration Check: If this issue occurs frequently, it may be worth reviewing the system configuration to see if there are settings that can be adjusted to allow for more flexibility in handling changes to purchase requisitions after RFQs are issued.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME51N (Create Purchase Requisition), ME41 (Create RFQ), and ME42 (Change RFQ).
  Documentation: Review SAP documentation or help files related to procurement processes and RFQ management for additional guidance.
  User Training: Ensure that users involved in the procurement process are trained on the implications of changing purchase requisition quantities after RFQs have been issued.
  
  By following these steps, you should be able to resolve the error and prevent it from occurring in the future.