How To Fix /SPE/CRM_MONITOR_QUO005 - The purchase req. quantity was increased after the RFQ &1 was issued

SAP Error Message - Details

• Message type: E = Error

• Message class: /SPE/CRM_MONITOR_QUO -

• Message number: 005

• Message text: The purchase req. quantity was increased after the RFQ &1 was issued

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SPE/CRM_MONITOR_QUO005 - The purchase req. quantity was increased after the RFQ &1 was issued ?

  The SAP error message /SPE/CRM_MONITOR_QUO005 indicates that there is a discrepancy between the quantity specified in a purchase requisition and the quantity that was originally referenced in a Request for Quotation (RFQ). Specifically, this error occurs when the quantity of the purchase requisition has been increased after the RFQ was issued, which can lead to inconsistencies in the procurement process.
  Cause:
  
  Quantity Change: The primary cause of this error is that the quantity of the purchase requisition was modified after the RFQ was created. This can happen due to changes in demand, project requirements, or other business needs.
  System Configuration: There may be specific settings in the SAP system that enforce strict adherence to the quantities specified in RFQs, leading to this error when discrepancies are detected.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  Review the Purchase Requisition: Check the purchase requisition to confirm the new quantity and understand why it was changed.
  Update the RFQ: If the increase in quantity is valid, you may need to update the RFQ to reflect the new quantity. This can typically be done by:
  
  Accessing the RFQ in the SAP system.
  Modifying the quantity to match the updated purchase requisition.
  Saving the changes.
  
  
  Create a New RFQ: If the RFQ cannot be updated (for example, if it has already been sent to vendors), you may need to create a new RFQ with the correct quantity.
  Communicate with Stakeholders: Ensure that all relevant stakeholders (e.g., procurement team, vendors) are informed of the changes to avoid confusion.
  Check for System Settings: If this issue occurs frequently, it may be worth reviewing the system settings or consulting with your SAP administrator to see if adjustments can be made to prevent this error in the future.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as ME41 (Create RFQ), ME42 (Change RFQ), or ME51N (Create Purchase Requisition) to manage RFQs and purchase requisitions.
  Documentation: Refer to SAP documentation or help files for more detailed instructions on managing RFQs and purchase requisitions.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling RFQ and purchase requisition discrepancies.
  
  By following these steps, you should be able to resolve the error and ensure that your procurement processes run smoothly.