How To Fix SO818 - You do not have substitute authorization for folders

SAP Error Message - Details

• Message type: E = Error

• Message class: SO - SAPoffice: message texts

• Message number: 818

• Message text: You do not have substitute authorization for folders

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SO818 - You do not have substitute authorization for folders ?

  The SAP error message SO818, which states "You do not have substitute authorization for folders," typically occurs when a user attempts to access or manage folders in SAP Business Workplace (SBWP) or SAP Office Integration without the necessary authorizations. This error is related to the authorization settings for the user's role in the SAP system.
  Cause:
  The error is primarily caused by insufficient authorization for the user to perform actions related to folder management or substitution. This can happen due to:
  
  Missing Authorization Object: The user lacks the necessary authorization object for folder substitution (e.g., S_SUBST).
  Role Configuration: The user's assigned roles do not include the required permissions for managing folders or substitutes.
  Profile Issues: The user profile may not be correctly configured to allow folder access or substitution.
  
  Solution:
  To resolve the SO818 error, you can take the following steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check which authorization was missing.
  Review the authorization logs to identify the specific object that is causing the issue.
  
  
  
  Modify User Roles:
  
  If you have the necessary permissions, go to transaction code PFCG to modify the user's role.
  Ensure that the role includes the necessary authorization objects, particularly S_SUBST for substitution and any other relevant objects for folder access.
  
  
  
  Assign Missing Authorizations:
  
  If you identify that the user is missing specific authorizations, you can either add them to the existing role or create a new role that includes the required permissions.
  Make sure to include the necessary authorizations for folder management and substitution.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary access to modify roles or authorizations, contact your SAP security team or administrator to request the required changes.
  
  
  
  Testing:
  
  After making the necessary changes, have the user log out and log back in to ensure that the new authorizations take effect.
  Test the functionality again to confirm that the error has been resolved.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects, such as S_SUBST, which governs substitution rights.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or updates.
  Documentation: Review SAP documentation on user roles and authorizations to better understand how to manage and troubleshoot authorization issues.
  
  By following these steps, you should be able to resolve the SO818 error and ensure that the user has the necessary permissions to manage folders in SAP.