How To Fix SO195 - Document expires in this folder on &

SAP Error Message - Details

• Message type: E = Error

• Message class: SO - SAPoffice: message texts

• Message number: 195

• Message text: Document expires in this folder on &

What causes this issue?

The document will be deleted on this date due to the predefined
expiration date for this folder.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you do not want this document to be deleted, move it to another
folder.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SO195 - Document expires in this folder on & ?

  The SAP error message SO195, which states "Document expires in this folder on &," typically indicates that a document stored in the SAP Archive Management system is set to expire on a specific date. This expiration is based on the retention period defined for the document type or the folder in which the document is stored.
  Cause:
  
  Retention Period: The document has a defined retention period that is about to expire. This is often set in the document management or archiving settings.
  Folder Settings: The folder where the document is stored may have specific settings that dictate when documents expire.
  Document Type Configuration: The configuration for the document type may include expiration settings that lead to this message.
  
  Solution:
  
  
  Check Retention Settings: Review the retention settings for the document type and the folder. You may need to adjust the retention period if the document needs to be retained longer.
  
  Navigate to the relevant configuration in SAP (usually in transaction OAC3 for document types).
  Adjust the retention period as necessary.
  
  
  
  Document Management Settings: If you have the necessary permissions, you can modify the document management settings to extend the expiration date or change the retention policy.
  
  
  Consult with SAP Basis or Archiving Team: If you do not have the necessary permissions to change these settings, consult with your SAP Basis team or the team responsible for document management and archiving. They can provide guidance and make necessary adjustments.
  
  
  Review Expiration Date: If the document is still needed, ensure that the expiration date is reviewed and updated accordingly.
  
  
  Backup Important Documents: If documents are nearing expiration and are still needed, consider backing them up or exporting them to a different storage solution before they are deleted.
  
  
  Related Information:
  
  SAP Documentation: Refer to SAP Help documentation for detailed information on document management and archiving.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OAC3 (for document types) and SARA (for archiving).
  User Roles and Permissions: Ensure that you have the appropriate roles and permissions to make changes to document management settings.
  
  By addressing the retention settings and consulting with the appropriate teams, you can resolve the SO195 error and manage document expiration effectively.