How To Fix SO160 - Private folders and distribution lists cannot be stored in shared folders

SAP Error Message - Details

• Message type: E = Error

• Message class: SO - SAPoffice: message texts

• Message number: 160

• Message text: Private folders and distribution lists cannot be stored in shared folders

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SO160 - Private folders and distribution lists cannot be stored in shared folders ?

  The SAP error message SO160 indicates that there is an attempt to store private folders or distribution lists in shared folders, which is not allowed in the SAP system. This error typically arises when users try to manage their personal data in a way that conflicts with the system's design for shared and private data management.
  Cause:
  
  Private vs. Shared Folders: In SAP, private folders and distribution lists are intended to be personal to the user and cannot be stored in shared folders. Shared folders are meant for data that can be accessed by multiple users.
  User Permissions: The user may not have the necessary permissions to create or manage folders in the shared directory.
  Incorrect Folder Structure: The user may be trying to save a private object (like a distribution list) in a location that is designated for shared objects.
  
  Solution:
  
  Check Folder Type: Ensure that you are trying to save your private folders or distribution lists in your personal area (private folders) rather than in a shared folder.
  Use the Correct Path: When saving, make sure to select the appropriate path for private storage. This usually involves navigating to your personal folder rather than a shared one.
  Review Permissions: If you believe you should have access to save in a shared folder, check with your SAP administrator to ensure you have the correct permissions.
  Create New Private Folder: If you need to store a distribution list or private folder, create a new private folder in your personal area and save your items there.
  
  Related Information:
  
  SAP Documentation: Refer to the SAP Help Portal or specific documentation related to the version of SAP you are using for more detailed information on folder management.
  User Training: Consider training sessions or resources on how to effectively manage folders and distribution lists within SAP.
  SAP Notes: Check SAP Notes for any updates or patches that might address related issues or provide additional guidance.
  
  If the problem persists after following these steps, it may be beneficial to contact your SAP support team for further assistance.