How To Fix SIPT033 - Signed documents exist for sales org. &1; data inconsistencies may occur

SAP Error Message - Details

• Message type: E = Error

• Message class: SIPT - SIPT: Digital Signature Portugal

• Message number: 033

• Message text: Signed documents exist for sales org. &1; data inconsistencies may occur

What causes this issue?

The system started the generation of digital signatures for the foreign
company code and sales organization that you are trying to deactivate.
Documents with digital signatures exist in the document database.

System Response

The deactivation may cause data inconsistencies from a Portuguese legal
point of view that cannot be repaired to fulfill the Portuguese laws for
tax reporting (SAF-T).
The system prevents the deletion of the sales organizations in foreign
company codes.

How to fix this error?

You must not deactivate the sales organization in foreign company code.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SIPT033 - Signed documents exist for sales org. &1; data inconsistencies may occur ?

  The SAP error message SIPT033 indicates that there are signed documents associated with a specific sales organization (denoted by &1) in the system. This situation can lead to data inconsistencies if changes are made to the underlying data related to those signed documents. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Signed Documents: The error arises when there are signed documents (such as contracts, agreements, or sales orders) that are linked to a particular sales organization. These documents are typically legally binding and may have specific data that should not be altered.
  Data Changes: If there are attempts to modify data (like customer information, pricing, or terms) that are referenced in these signed documents, it can lead to inconsistencies because the signed documents may not reflect those changes.
  
  Solution:
  
  Review Signed Documents: Check the signed documents associated with the sales organization. Ensure that any changes you intend to make do not conflict with the information in these documents.
  Data Consistency Check: Before making changes, perform a consistency check to identify any potential conflicts or issues that may arise from modifying data linked to signed documents.
  Consult Legal/Compliance: If changes are necessary, consult with legal or compliance teams to understand the implications of modifying data related to signed documents.
  Use of Change Management: Implement a change management process to handle modifications to data that may affect signed documents. This may include creating new versions of documents or obtaining new signatures if necessary.
  SAP Notes and Support: Check for any relevant SAP Notes that may address this specific error or provide guidance on handling signed documents. You can search the SAP Support Portal for updates or patches that may resolve related issues.
  
  Related Information:
  
  SAP Documentation: Refer to SAP's official documentation for more details on handling signed documents and the implications of data changes.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in managing signed documents, such as those related to document management or sales order processing.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to view and manage signed documents, as this can affect their ability to address the error.
  
  By following these steps, you can address the SIPT033 error effectively while ensuring compliance with legal and operational standards.