How To Fix SIPT032 - Signed documents exist for co.code &1; data inconsistencies may occur

SAP Error Message - Details

• Message type: E = Error

• Message class: SIPT - SIPT: Digital Signature Portugal

• Message number: 032

• Message text: Signed documents exist for co.code &1; data inconsistencies may occur

What causes this issue?

The system started the generation of digital signatures for the foreign
company code that you are trying to deactivate. Documents with digital
signatures exist in the document database.

System Response

The deactivation may cause data inconsistencies from a Portuguese legal
point of view that cannot be repaired to fulfill the Portuguese laws for
tax reporting (SAF-T).
The system prevents the deletion of the foreign company code.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

You must not deactivate the foreign company code.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SIPT032 - Signed documents exist for co.code &1; data inconsistencies may occur ?

  The SAP error message SIPT032 indicates that there are signed documents associated with a particular company code (co.code) in the system. This situation can lead to data inconsistencies if changes are made to the underlying data of those signed documents. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Signed Documents: The error arises when there are documents that have been signed (e.g., invoices, contracts) for the specified company code. These documents are typically locked for changes to maintain their integrity and compliance.
  Data Changes: If there are attempts to modify data related to these signed documents (like changing master data or financial data), the system raises this error to prevent inconsistencies.
  
  Solution:
  
  Review Signed Documents: Check the signed documents associated with the company code. You can use transaction codes like FB03 (Display Document) to view the documents and understand their status.
  Avoid Changes: If you need to make changes to the data, ensure that you do not alter any data related to signed documents. If changes are necessary, consider the following:
  
  Create New Documents: Instead of modifying existing signed documents, create new documents that reflect the required changes.
  Consult with Compliance: If changes to signed documents are absolutely necessary, consult with your compliance or legal team to understand the implications and the correct process to follow.
  
  
  Data Consistency Checks: Run consistency checks in the system to identify any potential issues that may arise from the existing signed documents. This can help in preemptively addressing any inconsistencies.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on handling signed documents. You can search for notes in the SAP Support Portal.
  
  Related Information:
  
  Document Management: Understand the document management policies in your organization, especially regarding signed documents. This will help in managing changes effectively.
  SAP Configuration: Review the configuration settings related to document signing and data integrity in your SAP system. This may involve settings in Financial Accounting (FI) or other relevant modules.
  User Training: Ensure that users are trained on the implications of signed documents and the importance of maintaining data integrity to avoid such errors in the future.
  
  By following these steps, you can address the SIPT032 error effectively while ensuring compliance and data integrity within your SAP system.