How To Fix /SHCM/XPRA_EMPL_BUPA018 - Vendors logically deleted although Contact Person exists.

SAP Error Message - Details

• Message type: E = Error

• Message class: /SHCM/XPRA_EMPL_BUPA -

• Message number: 018

• Message text: Vendors logically deleted although Contact Person exists.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SHCM/XPRA_EMPL_BUPA018 - Vendors logically deleted although Contact Person exists. ?

  The SAP error message /SHCM/XPRA_EMPL_BUPA018 indicates that there is a logical deletion of vendor records in the system, even though a contact person is still associated with those vendor records. This situation typically arises during data migration or system upgrades, particularly when handling business partner (BP) data in SAP.
  Cause:
  
  Logical Deletion: The vendor records have been marked as logically deleted in the system. This means that while the records exist in the database, they are not active and cannot be used in transactions.
  Contact Person Exists: The presence of a contact person linked to the vendor record suggests that there is still relevant data associated with the vendor, which should ideally prevent the vendor from being logically deleted.
  Data Migration Issues: This error can occur during data migration processes where the relationships between vendors and their contact persons are not properly maintained.
  
  Solution:
  
  Check Vendor Status: Review the status of the vendor records in the system. You can do this by navigating to the vendor master data and checking if the vendor is marked as logically deleted.
  Restore Vendor Records: If the vendor records are logically deleted but should be active, you may need to restore them. This can typically be done through transaction codes like BP (Business Partner) or MK02 (Change Vendor).
  Review Contact Person Assignment: Ensure that the contact person is correctly assigned to the vendor. If the contact person is still needed, you may need to reassign or reactivate the vendor.
  Data Consistency Check: Perform a consistency check on the business partner data to identify any discrepancies between vendors and their associated contact persons.
  Consult SAP Notes: Check for any relevant SAP Notes that may address this specific error. SAP frequently releases notes that provide solutions or workarounds for known issues.
  Engage SAP Support: If the issue persists, consider reaching out to SAP support for assistance. They can provide guidance based on the specific version of SAP you are using and any recent changes that may have affected the data.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BP, MK01, MK02, and MK03 for managing vendor data.
  Data Migration Tools: If you are using tools like LSMW (Legacy System Migration Workbench) or SAP Data Services, ensure that the mapping and transformation rules are correctly set up to maintain relationships between vendors and contact persons.
  Documentation: Review SAP documentation related to business partner management and vendor data handling to understand best practices and potential pitfalls during data migration or upgrades.
  
  By following these steps, you should be able to resolve the error and ensure that your vendor and contact person data is consistent and correctly maintained in the SAP system.