How To Fix /SHCM/EMPLOYEE_INT025 - Employee &1 does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: /SHCM/EMPLOYEE_INT -

• Message number: 025

• Message text: Employee &1 does not exist

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SHCM/EMPLOYEE_INT025 - Employee &1 does not exist ?

  The SAP error message /SHCM/EMPLOYEE_INT025 Employee &1 does not exist typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with employee data. This error indicates that the system is unable to find an employee record for the specified employee ID (represented by &1).
  Cause:
  
  Non-Existent Employee ID: The employee ID you are trying to access or process does not exist in the system.
  Incorrect Input: There may be a typo or incorrect entry in the employee ID field.
  Data Deletion: The employee record may have been deleted or archived.
  Authorization Issues: The user may not have the necessary authorizations to view the employee record.
  Incorrect Organizational Structure: The employee may not belong to the organizational unit you are currently working with.
  
  Solution:
  
  Verify Employee ID: Double-check the employee ID you are using to ensure it is correct. Look for any typos or formatting issues.
  Check Employee Records: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to search for the employee record. If the employee does not exist, you may need to create a new record.
  Review Deletion/Archiving: If the employee record was deleted or archived, consult with your HR department or system administrator to determine if it can be restored.
  Authorization Check: Ensure that you have the necessary permissions to access employee data. If not, contact your system administrator to request the appropriate authorizations.
  Organizational Structure: Confirm that you are looking in the correct organizational unit or area. If the employee has been transferred, you may need to check the new unit.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HCM, such as PA20, PA30, and PA40 (for personnel actions).
  User Roles and Authorizations: Review the roles assigned to your user profile to ensure you have access to the necessary HR data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP Help documentation for more details on employee management and data handling in HCM.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or a technical consultant for further investigation.