How To Fix /SHCM/EMPLOYEE_INT006 - Invalid periods of employment data: overlap exists

SAP Error Message - Details

• Message type: E = Error

• Message class: /SHCM/EMPLOYEE_INT -

• Message number: 006

• Message text: Invalid periods of employment data: overlap exists

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SHCM/EMPLOYEE_INT006 - Invalid periods of employment data: overlap exists ?

  The SAP error message /SHCM/EMPLOYEE_INT006 Invalid periods of employment data: overlap exists typically occurs in the context of employee data management, particularly when dealing with employment periods in the SAP Human Capital Management (HCM) module. This error indicates that there are overlapping periods of employment for an employee, which violates the system's requirement for unique and non-overlapping employment periods.
  Cause:
  
  
  Overlapping Employment Periods: The most common cause of this error is that there are two or more records for the same employee that have overlapping start and end dates. For example, if one employment record runs from January 1, 2020, to December 31, 2020, and another record runs from June 1, 2020, to June 30, 2021, this will trigger the error.
  
  
  Incorrect Data Entry: Manual data entry errors can lead to incorrect start and end dates being entered for employment records.
  
  
  Data Migration Issues: If data has been migrated from another system, it is possible that the migration process did not handle overlapping periods correctly.
  
  
  Solution:
  
  
  Review Employment Records: Check the employment records for the employee in question. Look for any overlapping periods and identify which records are causing the conflict.
  
  
  Adjust Dates: Modify the start and/or end dates of the employment records to eliminate the overlap. Ensure that each employment period is unique and does not overlap with another.
  
  
  Delete Duplicate Records: If there are duplicate records that are not needed, consider deleting the unnecessary records to resolve the overlap.
  
  
  Data Validation: Implement data validation checks during data entry to prevent overlapping periods from being created in the future.
  
  
  Consult Documentation: Refer to SAP documentation or consult with your SAP HCM support team for specific guidelines on managing employment periods.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA30 (Maintain HR Master Data) to view and edit employee records.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Testing: After making changes, test the employee records to ensure that the error no longer occurs and that the employment data is correctly processed.
  
  By following these steps, you should be able to resolve the /SHCM/EMPLOYEE_INT006 error and ensure that the employment data for the employee is accurate and compliant with SAP's requirements.