How To Fix /SHCM/EMPLOYEE_INT003 - Start date &1 does not match to validity period of employment

SAP Error Message - Details

• Message type: E = Error

• Message class: /SHCM/EMPLOYEE_INT -

• Message number: 003

• Message text: Start date &1 does not match to validity period of employment

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SHCM/EMPLOYEE_INT003 - Start date &1 does not match to validity period of employment ?

  The SAP error message /SHCM/EMPLOYEE_INT003 Start date &1 does not match to validity period of employment typically occurs in the context of employee data management within the SAP Human Capital Management (HCM) module. This error indicates that the start date you are trying to enter for an employee does not align with the defined validity period of their employment record.
  Cause:
  
  Invalid Start Date: The start date you are trying to enter is outside the range of the employee's employment validity period. For example, if the employment record is valid from January 1, 2020, to December 31, 2020, and you try to enter a start date of January 1, 2021, you will encounter this error.
  Incorrect Employment Status: The employee's status may not allow for changes to be made to the start date, especially if the employee is already active or has been terminated.
  Data Entry Error: There may be a simple typographical error in the date format or the date itself.
  
  Solution:
  
  Check Validity Period: Review the employee's employment record to confirm the validity period. You can do this by navigating to the employee's master data in SAP and checking the employment details.
  Adjust Start Date: If the start date you are trying to enter is indeed outside the validity period, you will need to either adjust the start date to fall within the valid range or update the validity period of the employment record if appropriate.
  Update Employment Status: If the employee's status is preventing changes, you may need to change the status to allow for updates or consult with your HR department for guidance.
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific instructions related to your version of SAP and the configuration in use.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) to view and edit employee records.
  User Roles: Ensure that you have the necessary permissions to make changes to employee records in SAP.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Training: If you are frequently encountering this error, consider additional training on SAP HCM processes to better understand how to manage employee data effectively.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.