How To Fix SF036 - Caution: this release note must be approved

SAP Error Message - Details

• Message type: E = Error

• Message class: SF - SAPfind: Message Texts

• Message number: 036

• Message text: Caution: this release note must be approved

What causes this issue?

Release notes that describe corrected or changed functions and are
assigned to IMG activities need to be approved.
Note that you can only reference the IMG if the customer needs to
change or check settings in Customizing due to the changes described in
the release note.
In cases where the Customizing settings are not affected (such as a
change in the IMG structure or changes to a maintenance transaction),
do not make a reference to the IMG.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SF036 - Caution: this release note must be approved ?

  The SAP error message SF036, which states "Caution: this release note must be approved," typically occurs in the context of SAP Change and Transport System (CTS) when a transport request is created or modified. This message indicates that the release note associated with the transport request has not yet been approved, which is a requirement in many organizations to ensure that changes are reviewed and authorized before being moved to production.
  Cause:
  
  Pending Approval: The transport request has been created but has not been approved by the designated approver in the system.
  Workflow Configuration: The system may be configured to require approval for certain types of changes or transport requests.
  User Permissions: The user attempting to release the transport may not have the necessary permissions to approve the release note.
  
  Solution:
  
  
  Approval Process:
  
  Identify the approver for the transport request. This is usually defined in the workflow settings of your SAP system.
  Have the approver review and approve the release note associated with the transport request. This can typically be done through the SAP GUI or a specific transaction code related to transport management.
  
  
  
  Check Transport Request Status:
  
  Use transaction code SE09 or SE10 to check the status of the transport request. Ensure that it is in a state that allows for approval.
  
  
  
  Permissions:
  
  If you are the approver and cannot approve the release note, check your user permissions. You may need to contact your SAP Basis administrator to ensure you have the necessary roles assigned.
  
  
  
  Consult Documentation:
  
  Review your organization’s change management and transport approval processes to ensure compliance with internal policies.
  
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes that may provide additional context or solutions for this error message. You can search for notes related to transport management and approval processes in the SAP Support Portal.
  
  
  
  Related Information:
  
  Transport Management System (TMS): Understanding how TMS works in SAP can help you navigate the approval process more effectively.
  Change Management Policies: Familiarize yourself with your organization’s change management policies, as they often dictate the approval workflow for transport requests.
  SAP Documentation: Refer to the official SAP Help Portal for detailed documentation on transport requests and approval processes.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis team or reach out to SAP support for further assistance.