How To Fix SE363 - Quantity entered $ exceeds quantity $ in purchase order

SAP Error Message - Details

• Message type: E = Error

• Message class: SE - Dienstleistungen Stammdaten Leistungsposition

• Message number: 363

• Message text: Quantity entered $ exceeds quantity $ in purchase order

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SE363 - Quantity entered $ exceeds quantity $ in purchase order ?

  The SAP error message "SE363 Quantity entered $ exceeds quantity $ in purchase order" typically occurs when there is a discrepancy between the quantity specified in a transaction (such as a goods receipt, invoice, or other related document) and the quantity that is allowed or available in the associated purchase order.
  Cause:
  
  Quantity Mismatch: The quantity you are trying to enter exceeds the quantity that was originally specified in the purchase order.
  Partial Deliveries: If the purchase order allows for partial deliveries, you may have already received part of the order, and the remaining quantity is less than what you are trying to enter.
  Incorrect Document Reference: The document you are trying to process may not be correctly referencing the purchase order, leading to incorrect quantity checks.
  Changes in Purchase Order: If the purchase order was modified after the initial entry (e.g., quantity was reduced), it may lead to this error when trying to process further transactions.
  
  Solution:
  
  Check Purchase Order: Verify the purchase order to ensure that the quantity you are trying to enter does not exceed the allowed quantity. You can do this by navigating to the purchase order in SAP and reviewing the details.
  Adjust Quantity: If you are trying to enter a quantity that exceeds the available quantity, adjust the quantity to match what is allowed in the purchase order.
  Review Deliveries: Check if there have been any previous deliveries against the purchase order. If so, ensure that the quantity you are entering accounts for any quantities already received.
  Update Purchase Order: If necessary, update the purchase order to reflect the correct quantities if there was an error in the original order.
  Consult with Procurement: If you are unsure about the correct quantities or if there are discrepancies, consult with the procurement team or the person responsible for the purchase order.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like ME23N (Display Purchase Order) to view the purchase order details.
  Goods Receipt: If the error occurs during a goods receipt, you can use transaction code MIGO to check the details of the goods movement.
  Documentation: Ensure that all relevant documentation is in order, including any amendments to the purchase order.
  User Permissions: Ensure that you have the necessary permissions to make changes to the purchase order or related documents.
  
  By following these steps, you should be able to resolve the error and proceed with your transaction in SAP.