How To Fix SE258 - Entry sheet already deleted (not possible to copy)

SAP Error Message - Details

• Message type: E = Error

• Message class: SE - Dienstleistungen Stammdaten Leistungsposition

• Message number: 258

• Message text: Entry sheet already deleted (not possible to copy)

What causes this issue?

You have attempted to use an entry sheet that is already flagged for
deletion as a reference document for copying purposes.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You cannot use this entry sheet as a reference document.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SE258 - Entry sheet already deleted (not possible to copy) ?

  The SAP error message SE258 "Entry sheet already deleted (not possible to copy)" typically occurs in the context of the SAP Materials Management (MM) module, particularly when dealing with purchase orders, entry sheets, or service entry sheets. This error indicates that the system is trying to copy or reference an entry sheet that has already been deleted, which is not allowed.
  Cause:
  
  Deleted Entry Sheet: The primary cause of this error is that the entry sheet you are trying to copy or reference has been deleted from the system.
  Incorrect Document Reference: The document number or reference you are trying to use may not exist or may have been incorrectly entered.
  Data Consistency Issues: There may be inconsistencies in the database or issues with the data integrity that lead to the system not being able to find the entry sheet.
  
  Solution:
  
  Verify Entry Sheet Status: Check the status of the entry sheet you are trying to copy. You can do this by navigating to the relevant transaction (e.g., ML81N for service entry sheets) and checking if the entry sheet exists.
  Use Correct Document: Ensure that you are referencing the correct entry sheet number. Double-check for any typographical errors in the document number.
  Check Deletion Flags: If the entry sheet was marked for deletion, you may need to check with your SAP administrator or support team to see if it can be restored or if there are any related documents that need to be addressed.
  Consult SAP Notes: Look for any relevant SAP Notes or documentation that may address this specific error. SAP frequently updates its knowledge base with solutions for common issues.
  Database Consistency Check: If you suspect data integrity issues, you may need to run consistency checks or consult with your technical team to ensure that the database is in a healthy state.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ML81N (Service Entry Sheet), ME23N (Display Purchase Order), and ME22N (Change Purchase Order) to navigate and check the status of documents.
  SAP Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  User Permissions: Ensure that you have the necessary permissions to view or copy the entry sheets in question, as permission issues can sometimes lead to unexpected errors.
  
  By following these steps, you should be able to diagnose and resolve the SE258 error in SAP.