How To Fix /SCMTMS/UI_MESSAGES632 - Permitted number of copies from document &1 exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: /SCMTMS/UI_MESSAGES -

• Message number: 632

• Message text: Permitted number of copies from document &1 exceeded

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SCMTMS/UI_MESSAGES632 - Permitted number of copies from document &1 exceeded ?

  The SAP error message /SCMTMS/UI_MESSAGES632 indicates that the permitted number of copies for a specific document (denoted as &1) has been exceeded. This error typically occurs in the context of SAP Transportation Management (TM) when trying to create or process documents that have a limit on the number of copies that can be generated.
  Cause:
  
  Configuration Limits: The system is configured to allow a certain number of copies for specific documents (like transport orders, shipment documents, etc.). If you attempt to create or process more copies than allowed, this error will be triggered.
  Document Type Restrictions: Different document types may have different limits set in the system. If the document type you are working with has a low limit, you may hit this error quickly.
  User Role/Authorization Issues: Sometimes, the user role or authorization settings may restrict the number of copies a user can create.
  
  Solution:
  
  
  Check Configuration Settings: 
  
  Go to the configuration settings for the document type in question. You can find these settings in the SAP Customizing Implementation Guide (IMG) under the relevant module (e.g., Transportation Management).
  Look for settings related to the maximum number of copies allowed and adjust them if necessary.
  
  
  
  Review Document Type Limits: 
  
  Identify the document type associated with the error and check its specific limits. If the limit is too low for your business needs, consider increasing it.
  
  
  
  User Authorization: 
  
  Ensure that the user has the necessary authorizations to create the required number of copies. You may need to consult with your SAP security team to review and adjust user roles if needed.
  
  
  
  Error Handling: 
  
  If the limit is reached due to legitimate business processes, consider implementing a process to manage document copies more effectively, such as archiving old documents or consolidating requests.
  
  
  
  Consult SAP Notes: 
  
  Check for any relevant SAP Notes or updates that may address this issue. Sometimes, SAP releases patches or notes that provide solutions or workarounds for specific error messages.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SPRO for configuration, SE11 for data dictionary, or SE37 for function modules to investigate further.
  Documentation: Refer to the official SAP documentation for Transportation Management for more details on document handling and configuration.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered and resolved similar issues.
  
  By following these steps, you should be able to identify the cause of the error and implement a suitable solution.