How To Fix /SCMB/PRTPURDOC005 - Partner purchasing document item already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: /SCMB/PRTPURDOC -

• Message number: 005

• Message text: Partner purchasing document item already exists

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SCMB/PRTPURDOC005 - Partner purchasing document item already exists ?

  The SAP error message /SCMB/PRTPURDOC005 Partner purchasing document item already exists typically occurs in the context of the Supply Chain Management (SCM) module, particularly when dealing with partner purchasing documents. This error indicates that there is an attempt to create or update a purchasing document item that already exists in the system for the specified partner.
  Cause:
  
  
  Duplicate Entry: The most common cause of this error is that there is already an existing purchasing document item for the same partner in the system. This could happen due to:
  
  Manual entry of the same document.
  An automated process or interface trying to create a duplicate entry.
  Data synchronization issues between different systems.
  
  
  
  Incorrect Data: Sometimes, the data being sent to create or update the purchasing document may not be correctly formatted or may not match the existing records, leading to conflicts.
  
  
  Solution:
  
  
  Check Existing Documents: 
  
  Use transaction codes like ME23N (Display Purchase Order) or relevant SCM transactions to check if the purchasing document item already exists for the partner in question.
  If it does exist, determine if the new entry is necessary or if it can be modified instead.
  
  
  
  Data Validation: 
  
  Ensure that the data being sent for the creation of the purchasing document is validated and does not contain duplicates.
  Check for any automated processes or interfaces that might be causing duplicate entries and adjust them accordingly.
  
  
  
  Error Handling in Interfaces: 
  
  If the error is occurring due to an interface (e.g., EDI, IDoc), implement error handling to check for existing records before attempting to create new ones.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or notes related to the specific error message for any additional insights or updates that may be relevant.
  
  
  
  Contact Support: 
  
  If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. Provide them with detailed information about the error, including the context in which it occurs.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N, ME21N (Create Purchase Order), and others that may help in managing purchasing documents.
  SAP Notes: Search for SAP Notes related to this error message in the SAP Support Portal, as there may be specific patches or updates that address this issue.
  System Logs: Check system logs (transaction SLG1) for any additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.