How To Fix SB200 - Archived data deleted and index entries generated

SAP Error Message - Details

• Message type: E = Error

• Message class: SB - Version Management Messages

• Message number: 200

• Message text: Archived data deleted and index entries generated

What causes this issue?

The archived versions in the selected files were deleted from the
database. The versions were also entered in the index of the archived
data.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SB200 - Archived data deleted and index entries generated ?

  The SAP error message SB200, which states "Archived data deleted and index entries generated," typically occurs in the context of data archiving processes within SAP systems. This message indicates that the archiving process has successfully deleted data from the database and has generated index entries for the archived data.
  Cause:
  
  Data Archiving Process: The error is not necessarily a problem but rather an informational message indicating that the archiving process has completed its task of deleting old data from the database.
  Index Management: When data is archived, the system generates index entries to maintain the integrity and accessibility of the archived data. This ensures that users can still access the archived data when needed.
  
  Solution:
  
  Review Archiving Process: Ensure that the archiving process is functioning as intended. Check the logs for any errors or warnings that may indicate issues during the archiving process.
  Check Index Entries: Verify that the index entries have been created correctly. You can do this by checking the relevant tables in the database to ensure that the index entries correspond to the archived data.
  Data Retrieval: If users need to access archived data, ensure that they are aware of how to retrieve it using the appropriate transaction codes or reports.
  Monitoring: Regularly monitor the archiving process and the status of index entries to ensure that the system remains efficient and that data retrieval processes are not hindered.
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the specific archiving objects relevant to your SAP system, as different objects may have different archiving and retrieval processes.
  Transaction Codes: Common transaction codes related to archiving include:
  
  SARA: Archive Administration
  SARI: Archive Information System
  
  
  Documentation: Refer to SAP documentation for detailed guidelines on archiving processes, including prerequisites, configuration, and best practices.
  Performance Considerations: Regular archiving can improve system performance by reducing the amount of data in the database, which can lead to faster query responses and improved overall system efficiency.
  
  If you encounter this message frequently or if it is accompanied by other error messages, it may be beneficial to consult with your SAP Basis team or SAP support for further investigation.