How To Fix SAWE_TIME_PS_UI004 - Employee &1 has been locked by user &2

SAP Error Message - Details

• Message type: E = Error

• Message class: SAWE_TIME_PS_UI - General Message Class Time Planning Sheet

• Message number: 004

• Message text: Employee &1 has been locked by user &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SAWE_TIME_PS_UI004 - Employee &1 has been locked by user &2 ?

  The SAP error message SAWE_TIME_PS_UI004 indicates that an employee (identified by &1) is currently locked by another user (identified by &2). This typically occurs in the context of time management or personnel administration when multiple users attempt to access or modify the same employee's data simultaneously.
  Cause:
  
  Concurrent Access: The most common cause of this error is that another user is currently editing or has locked the employee's record in the system.
  Session Timeout: If a user has left their session open without saving or logging out, it may inadvertently lock the employee's data.
  System Configuration: Certain configurations in the SAP system may lead to more frequent locking scenarios, especially in environments with high user activity.
  
  Solution:
  
  Wait and Retry: The simplest solution is to wait for the other user to finish their task and release the lock. You can periodically check if the lock has been released.
  Identify the Locking User: If you have the necessary permissions, you can check who is currently locking the employee's record. This can often be done through transaction codes like SM12 (for lock entries) or SM21 (for system logs).
  Contact the Locking User: If possible, reach out to the user who has locked the record to see if they can complete their task or release the lock.
  System Administrator Intervention: If the lock persists and you cannot identify the locking user, you may need to contact your SAP system administrator. They can manually release the lock if necessary.
  Review System Settings: If this issue occurs frequently, it may be worth reviewing the system settings and user access protocols to minimize locking conflicts.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SM12 (to view and manage lock entries) and SM21 (to check system logs).
  User Training: Ensure that users are trained on proper session management to avoid leaving records locked unintentionally.
  Performance Monitoring: Regularly monitor system performance and user activity to identify patterns that may lead to locking issues.
  
  By following these steps, you should be able to resolve the SAWE_TIME_PS_UI004 error and minimize its occurrence in the future.