How To Fix S_LRM_UI040 - You are not authorized to change the status of policy '&1'

SAP Error Message - Details

• Message type: E = Error

• Message class: S_LRM_UI - Information Retention Manager - Messages on WD UI

• Message number: 040

• Message text: You are not authorized to change the status of policy '&1'

What causes this issue?

You do not have authorization to change the status of the selected
policy.

System Response

The status of the selected policy is not changed.

How to fix this error?

Contact your system manager.

Procedure for System Administrators

To change the policy status, you need authorization object S_IRM_ATT
with activity 02 (Change).
See the documentation for the authorization object.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message S_LRM_UI040 - You are not authorized to change the status of policy '&1' ?

  The SAP error message S_LRM_UI040 indicates that a user is attempting to change the status of a policy but does not have the necessary authorization to perform that action. This is a common issue in SAP systems where user roles and authorizations are strictly managed to ensure data integrity and security.
  Cause:
  
  Insufficient Authorizations: The user does not have the required authorization object to change the status of the specified policy.
  Role Configuration: The user's role may not include the necessary permissions for the specific transaction or action they are trying to perform.
  Policy Status Restrictions: Certain policies may have restrictions on who can change their status based on business rules or configurations.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to see which authorization check failed. This will provide insight into what specific authorization is missing.
  Review the user's roles and authorizations in transaction SU01 or PFCG.
  
  
  
  Modify User Roles:
  
  If the user lacks the necessary authorization, a security administrator or someone with the appropriate permissions should update the user's role to include the required authorization objects.
  Common authorization objects related to policy management might include S_LRM_POLICY or similar, depending on your specific SAP configuration.
  
  
  
  Consult with Security Team:
  
  If you are not an administrator, contact your SAP security team to request the necessary changes or to understand the authorization requirements for changing policy statuses.
  
  
  
  Review Policy Configuration:
  
  Check if there are any specific configurations or business rules that restrict certain users from changing the status of policies. This may involve consulting with a functional consultant or business analyst.
  
  
  
  Testing:
  
  After changes are made, have the user log out and back in, then attempt to change the policy status again to verify that the issue is resolved.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects that govern policy management in your SAP system.
  SAP Documentation: Refer to SAP Help documentation for detailed information on authorization management and policy handling.
  Transaction Codes: Common transaction codes related to user management and authorization include:
  
  SU01 - User Maintenance
  PFCG - Role Maintenance
  SU53 - Display Authorization Check
  
  
  Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.