How To Fix S_ARC_ARCHLNK_MES019 - Legal hold (DL) propagates: to-do &1, content repository &2, doc. ID &3

SAP Error Message - Details

• Message type: E = Error

• Message class: S_ARC_ARCHLNK_MES - Message Class for ILM ArchiveLink Retention Management

• Message number: 019

• Message text: Legal hold (DL) propagates: to-do &1, content repository &2, doc. ID &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message S_ARC_ARCHLNK_MES019 - Legal hold (DL) propagates: to-do &1, content repository &2, doc. ID &3 ?

  The SAP error message S_ARC_ARCHLNK_MES019 indicates that there is a legal hold on a document that is preventing it from being archived or deleted. This message typically arises in the context of document management and archiving processes within SAP, particularly when dealing with legal holds that are applied to certain documents to ensure compliance with legal or regulatory requirements.
  Cause:
  The error message is triggered when:
  
  A document (identified by the document ID) is subject to a legal hold.
  The legal hold prevents the document from being archived or deleted.
  The system is attempting to perform an operation (like archiving) that is not allowed due to the legal hold.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Legal Hold Status:
  
  Verify if the document is indeed under a legal hold. You can do this by checking the document's metadata or legal hold status in the SAP system.
  
  
  
  Review Legal Hold Policies:
  
  Understand the policies that are in place regarding legal holds. This may involve consulting with your legal or compliance team to determine if the hold is still necessary.
  
  
  
  Remove or Modify the Legal Hold:
  
  If the legal hold is no longer applicable, you may need to remove it. This typically requires appropriate permissions and may involve a formal process to ensure compliance with legal requirements.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific instructions on managing legal holds and archiving processes.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for assistance. They can provide guidance based on your specific system configuration and legal hold setup.
  
  
  
  Related Information:
  
  Legal Holds: Legal holds are used to preserve documents that may be relevant to ongoing or anticipated litigation. They ensure that documents are not altered or deleted during the legal process.
  Archiving in SAP: Archiving is a process in SAP that allows for the removal of data from the database while retaining it in a secure, accessible format. This is important for performance and compliance.
  Content Repository: In SAP, a content repository is a storage location for documents and data. Understanding how your content repository is configured can help in managing documents effectively.
  
  Best Practices:
  
  Regularly review documents subject to legal holds to ensure compliance and relevance.
  Maintain clear communication with legal and compliance teams regarding the status of legal holds.
  Document any changes made to legal holds for audit purposes.
  
  By following these steps, you should be able to address the error message and manage the legal hold appropriately.